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Qualified job applicant may often face a challenge of financial hardship. Application fee is often a barrier to entry for seeking a position. Human resources department may waive the application fee to promote equity and to add more candidates to the talent pool. In order to remove this impediment, a request must be submitted by way of an application fee waiver letter.
Application Fee Waiver Letter Structure
Crafting an effective application fee waiver letter requires thoughtful organization. Here’s a breakdown of the essential structure:
Header
- Your Name
- Your Address
- City, State, Zip Code
- Email Address
- Phone Number
- Date
Recipient Information
- Name of Admission Office or Hiring Manager
- Organization or University Name
- Address
- City, State, Zip Code
Introduction
- State your full name and that you are seeking a fee waiver for a specific position or program.
- Briefly mention your financial hardship or qualifying circumstances.
Body Paragraphs
- Provide a detailed explanation of your financial situation, including any relevant documentation.
- Explain why you are passionate about the position or program and how it aligns with your career goals.
- Highlight your qualifications and accomplishments that make you a strong candidate.
Closing Paragraph
- Reiterate your request for a fee waiver.
- Express your gratitude for their time and consideration.
Attachments
If applicable, include any supporting documents as attachments:
Also Read
- Financial aid documents
- Letters of recommendation
- Transcripts
| Document | Required |
|---|---|
| Financial Aid Documents | Yes |
| Letters of Recommendation | Optional |
| Transcripts | Optional |
Application Fee Waiver Letter Samples
Example for Financial Hardship
To Whom It May Concern,
I am writing to request a waiver of the $50 application fee for the Customer Service Representative position at your company. I am currently facing financial hardship due to [briefly explain hardship, e.g., unexpected medical expenses].
I am eager to apply for this role as I am highly qualified and have [list of relevant skills and experience]. I believe that I would be a valuable asset to your team.
I understand that the application fee helps to cover the costs of processing applications. However, I am unable to spare the $50 right now. I would be grateful if you could consider my request for a waiver.
Example for Recent Graduate
To Whom It May Concern,
My name is [Your Name] and I am a recent graduate of [University Name] with a degree in [Major]. I am writing to request a waiver of the $45 application fee for the Accounting Assistant position at your company.
As a recent graduate, I have limited financial resources. I am currently looking for a job to help me pay off my student loans and support myself.
I am confident that I have the skills and experience necessary to succeed in this role. I have a strong academic record and have held several leadership positions during my time in college.
Example for Unemployed Candidate
To Whom It May Concern,
I am writing to request a waiver of the $30 application fee for the Sales Associate position at your company. I have been unemployed for the past two months and am facing financial difficulties.
I am eager to apply for this role as I believe I have the skills and experience that you are seeking. I have [list of relevant skills and experience].
I understand that the application fee is used to cover the costs of processing applications. However, I am unable to spare the $30 right now. I would be grateful if you could consider my request for a waiver.
Example for Military Veteran
To Whom It May Concern,
My name is [Your Name] and I am a veteran of the United States Army. I am writing to request a waiver of the $25 application fee for the Warehouse Manager position at your company.
As a veteran, I am entitled to a number of benefits, including a fee waiver for job applications. I have attached a copy of my DD Form 214 as proof of my military service.
I am eager to apply for this role as I believe my skills and experience would be a valuable asset to your company. I have [list of relevant skills and experience].
Example for Referral Candidate
To Whom It May Concern,
My name is [Your Name] and I was referred to your company by [Referrer Name]. I am writing to request a waiver of the $40 application fee for the IT Support Specialist position.
I have been working in the IT field for the past five years and have a strong track record of success. I am confident that I have the skills and experience necessary to succeed in this role.
I understand that the application fee is used to cover the costs of processing applications. However, as a referral candidate, I believe that I should be eligible for a waiver. I would be grateful if you could consider my request.
Example for Diversity Candidate
To Whom It May Concern,
My name is [Your Name] and I am a member of a minority group. I am writing to request a waiver of the $35 application fee for the Marketing Analyst position at your company.
I am eager to apply for this role as I believe my skills and experience would be a valuable asset to your company. I have [list of relevant skills and experience].
I understand that the application fee is used to cover the costs of processing applications. However, I believe that waiving the fee for diversity candidates would help to create a more inclusive workplace.
Example for a Candidate with a Disability
To Whom It May Concern,
My name is [Your Name] and I am a person with a disability. I am writing to request a waiver of the $20 application fee for the Customer Service Representative position at your company.
I have a strong work ethic and am eager to prove myself as a valuable employee. I believe that I have the skills and experience necessary to succeed in this role.
I understand that the application fee is used to cover the costs of processing applications. However, waiving the fee would help me to overcome the financial barriers that I face as a person with a disability.
What is an Application Fee Waiver Letter?
An application fee waiver letter is a formal request made by an individual to an organization, usually a school or university, asking to have the application fee waived. The fee is often a non-refundable amount charged to cover the costs of processing the application. The purpose of an application fee waiver letter is to request that the fee be waived due to financial hardship or another qualifying circumstance.
How to Write an Application Fee Waiver Letter?
To write an effective application fee waiver letter, it is important to follow these steps:
- State the purpose clearly: Begin the letter by stating the purpose of writing, which is to request a waiver of the application fee.
- Provide personal information: Include your full name, contact information, and any relevant details about your financial circumstances or qualifying circumstances.
- Explain your financial situation: If applicable, provide information about your financial situation and why you are unable to pay the application fee. Be specific and provide supporting documentation if available.
- Describe your qualifying circumstances: If you are requesting a waiver based on qualifying circumstances other than financial hardship, such as disability or military service, clearly explain your situation and provide supporting documentation.
- Explain why you are a suitable candidate: Briefly state why you are a suitable candidate for the program and why you are interested in attending the institution.
- Be professional and polite: Use a formal tone and be polite in your language. Express gratitude for the institution’s consideration of your request.
- Proofread carefully: Before submitting your letter, proofread it carefully for any errors in grammar, spelling, or punctuation.
Tips for Requesting an Application Fee Waiver
When requesting an application fee waiver, it is essential to be honest and transparent about your situation. Provide clear explanations and relevant documentation to support your request. Be persistent and do not give up if your initial request is denied. Follow up with the admissions office if necessary and provide any additional information that may strengthen your case.
Cheers to finding the best fit for your career journey! I hope this sample letter helps you navigate the often-murky waters of application fees. Remember, don’t be afraid to ask for a waiver if you need one. And hey, while you’re here, don’t forget to check out our other resources designed to make your job search a little smoother. Thanks for stopping by, and I’ll catch you later for more job-hunting adventures!