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When applying for a job, a job seeker may find an application fee as a financial barrier to apply for the position. A job seeker can request a waiver of the fee by sending an email to the hiring entity or recruiter. These entities may include human resources, the hiring manager, or the company itself. In this email, the job seeker should provide a compelling reason for why they cannot afford to pay the fee and how they meet the qualifications for the position.
The Essential Structure for an Effective Application Fee Waiver Request Email
Crafting a persuasive application fee waiver request email can be challenging, but following a structured approach will significantly increase your chances of approval. Here’s a comprehensive guide to help you draft a compelling request:
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1. Formal Salutation
- Address the email to the designated admissions officer or department.
- Use a professional salutation such as “Dear [Admissions Officer Name].”
2. Introduction
Begin with a brief introduction that includes:
- State the purpose of your email: “I am writing to request a waiver of the application fee for [University/Program].”
- Provide a concise overview of your academic background and qualifications.
3. Financial Circumstances
Explain your current financial situation in detail:
- Describe your income, expenses, and any financial challenges you are facing.
- Consider providing documentation to support your claims, such as tax returns or a letter from a financial aid officer.
4. Explanation of Merit and Fit
Emphasize your strong academic credentials and how you would be an asset to the program:
- Highlight your GPA, test scores, and any relevant work or volunteer experience.
- Explain how your skills and interests align with the program’s objectives.
5. Request
State your request clearly and professionally:
- Request a waiver of the application fee due to financial hardship and/or academic merit.
- Be polite and respectful in your request.
6. Call to Action
Close your email with a call to action:
- Ask the admissions officer to review your request and consider your circumstances.
- Thank them for their time and consideration.
7. Contact Information
Provide your complete contact information for follow-up:
| Contact Information | Details |
|---|---|
| Full Name | [Your Name] |
| Email Address | [Your Email] |
| Phone Number | [Your Phone Number] |
Application Fee Waiver Request Email Samples
Financial Hardship
Dear Hiring Manager,
I am writing to request a waiver of the application fee for the [job title] position at [company name]. I am a recent graduate with a strong academic record and a passion for [industry].
While I am eager to apply for this opportunity, I am currently experiencing financial hardship. I have recently lost my job due to [reason] and am struggling to make ends meet. The application fee presents a significant financial burden for me at this time.
I am confident that I have the skills and experience necessary to excel in this role. I am a hard worker, a quick learner, and I am passionate about [industry]. I believe I would be a valuable asset to your team.
I would be grateful if you would consider my request for a fee waiver. Thank you for your time and consideration.
Sincerely,
[Your name]
Recent Unemployment
Dear [Hiring Manager name],
I am writing to request a waiver of the application fee for the [job title] position at [company name]. I am an experienced professional with over [number] years of experience in [industry].
I was recently laid off from my previous position due to [reason]. This unexpected event has caused a significant financial strain on my family.
I am eager to get back to work and believe that my skills and experience would be a valuable asset to your team. However, the application fee is a barrier that I am unable to overcome at this time.
I would be grateful if you would consider my request for a fee waiver. Thank you for your time and consideration.
Sincerely,
[Your name]
Multiple Applications
Dear Hiring Manager,
I am writing to request a waiver of the application fee for the [job title] position at [company name]. I am a recent graduate with a strong academic record and a passion for [industry].
I am very interested in this position and believe that I have the skills and experience necessary to excel in this role. However, I am also applying to several other positions, and the application fees are starting to add up.
I would be very grateful if you would consider waiving the application fee for me. This would allow me to focus on my applications and give me a better chance of securing a position in the field that I am passionate about.
Thank you for your time and consideration.
Sincerely,
[Your name]
Early Career/Entry Level
Dear [Hiring Manager name],
I am writing to request a waiver of the application fee for the [job title] position at [company name]. I am a recent graduate with a [degree name] from [university name].
I am very interested in this position and believe that my skills and experience would be a valuable asset to your team. However, as an early career professional, I am on a tight budget.
I am eager to get my foot in the door and start my career in [industry]. I believe that waiving the application fee would give me the opportunity to do so.
Thank you for your time and consideration.
Sincerely,
[Your name]
Diversity, Equity, and Inclusion
Dear [Hiring Manager name],
I am writing to request a waiver of the application fee for the [job title] position at [company name]. I am a [minority/ underrepresented group] candidate with a strong academic record and a passion for [industry].
I am very interested in this position and believe that my skills and experience would be a valuable asset to your team. I am also a strong advocate for [diversity/equity/inclusion].
I believe that waiving the application fee would help to promote diversity and inclusion within your organization. It would also send a strong message that you are committed to creating a more equitable and inclusive workplace.
Thank you for your time and consideration.
Sincerely,
[Your name]
Veterans
Dear [Hiring Manager name],
I am writing to request a waiver of the application fee for the [job title] position at [company name]. I am a veteran with [number] years of experience in [industry].
I am very interested in this position and believe that my skills and experience would be a valuable asset to your team. As a veteran, I am also committed to serving my country in any way that I can.
I believe that waiving the application fee would be a small way to show your appreciation for the sacrifices that veterans have made for our country.
Thank you for your time and consideration.
Sincerely,
[Your name]
Military Spouse
Dear [Hiring Manager name],
I am writing to request a waiver of the application fee for the [job title] position at [company name]. I am a military spouse with [number] years of experience in [industry].
I am very interested in this position and believe that my skills and experience would be a valuable asset to your team. As a military spouse, I am familiar with the challenges of working while supporting a military family.
I believe that waiving the application fee would help to alleviate some of the financial burdens that military spouses face. It would also show that you are committed to supporting military families.
Thank you for your time and consideration.
Sincerely,
[Your name]
Application Fee Waiver Request Email Sample
Question: What is the purpose of providing an application fee waiver request email sample ?
Answer: Providing an application fee waiver request email sample serves as a guide to help individuals craft a formal and persuasive email when requesting a waiver of application fees.
Question: What key elements should be included in an application fee waiver request email?
Answer: An application fee waiver request email should include a clear subject line, a formal greeting, a concise explanation of the request, the specific reason(s) for financial hardship, supporting documentation if necessary, a closing statement of gratitude, and necessary contact information.
Question: Is it appropriate to follow up on an application fee waiver request email?
Answer: Yes, following up on an application fee waiver request email is recommended within a reasonable timeframe (e.g., two weeks). This shows continued interest and allows the recipient to provide an update on the status of the request.
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