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An appraisal email to manager is a formal communication that provides feedback on an employee’s performance. It is typically written by the employee’s direct supervisor and covers their strengths, weaknesses, and areas for improvement. Appraisal emails are an important tool for employee development and can help to improve communication between managers and employees.
Crafting the Perfect Appraisal Email to Your Manager
An effective appraisal email is crucial for providing feedback, recognizing accomplishments, and outlining areas for growth. To create a well-structured email, follow these guidelines:
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Subject Line
- Keep it concise and informative, e.g., “Performance Appraisal for [Period]”
Introduction
Begin with a professional greeting, address your manager by name, and express your appreciation for their support and guidance.
Performance Summary
- Highlight key accomplishments and contributions during the appraisal period.
- Use specific examples and quantifiable results whenever possible.
Strengths and Areas for Improvement
Provide balanced feedback by identifying both strengths and areas where improvement can be made. Offer constructive criticism and suggest specific actions for development.
- Strengths: Describe the employee’s positive qualities and the impact they have had on the team and organization.
- Areas for Improvement: Outline specific areas where the employee can enhance their performance.
Development Plan
Discuss professional development goals and create a plan that supports the employee’s growth. Identify training opportunities, mentoring programs, or other initiatives.
| Goal | Action | Timeline |
|---|---|---|
| [Goal 1] | [Action 1] | [Timeline 1] |
| [Goal 2] | [Action 2] | [Timeline 2] |
Recognition and Rewards
Acknowledge and appreciate the employee’s contributions and consider offering recognition or rewards for outstanding performance.
Next Steps
Outline the next steps in the appraisal process, such as further discussions, training plans, or follow-up meetings.
Closing
Thank your manager for their time and feedback. End with a professional closing, such as “Sincerely” or “Best regards.”
7 Sample Appraisal Emails to Manager for Different Reasons
Employee Recognition for Exceptional Performance
Dear [Manager’s Name],
I am writing to commend [Employee’s Name] for their outstanding performance in their current role as [Employee’s Position]. Over the past [Period of Time], they have consistently exceeded expectations and made significant contributions to our team.
- [List of accomplishments and specific examples]
I would like to request your approval to grant [Employee’s Name] a salary increase of [Percentage or Amount] in recognition of their hard work and dedication. I believe this increase is justified based on their exceptional performance and the value they bring to our team.
Thank you for your consideration.
Sincerely,
[Your Name]
Need for Performance Improvement
Dear [Manager’s Name],
I am writing to discuss [Employee’s Name]’s performance in their current role as [Employee’s Position]. While they have shown potential, there have been some areas where they have not consistently met expectations.
- [List of specific areas of concern and examples]
I have had several conversations with [Employee’s Name] about these concerns, and we have developed an action plan to address them. I would like to request your support in monitoring their progress and providing guidance.
I am confident that with your assistance, [Employee’s Name] can improve their performance and become a valuable asset to our team.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Salary Adjustment Request
Dear [Manager’s Name],
I am writing to request a salary adjustment for myself. I have been with the company for [Number] years and have consistently exceeded expectations in my role as [Your Position].
- [List of accomplishments and specific examples]
I have taken on additional responsibilities and projects beyond my job description and have received positive feedback from both you and my colleagues.
Research on industry benchmarks and similar positions has shown that my current salary is below market average. I am requesting a salary increase of [Percentage or Amount] to bring it in line with my contributions and experience.
I am confident that I can continue to be a valuable asset to the team and would appreciate your consideration of my request.
Thank you for your time and attention.
Sincerely,
[Your Name]
Promotion Recommendation
Dear [Manager’s Name],
I am writing to recommend [Employee’s Name] for a promotion to [New Position]. [Employee’s Name] has been with the company for [Number] years and has consistently exceeded expectations in their current role as [Employee’s Position].
- [List of accomplishments and specific examples]
They have demonstrated strong leadership skills, technical expertise, and a commitment to our team and company values.
I believe that [Employee’s Name] is ready to take on the additional responsibilities and challenges that come with the [New Position] role. Their passion, dedication, and proven track record make them an ideal candidate for this promotion.
I would be happy to discuss this further with you at your convenience.
Sincerely,
[Your Name]
Praise for Professional Growth and Development
Dear [Manager’s Name],
I am writing to commend [Employee’s Name] for their significant professional growth and development in their current role as [Employee’s Position]. Over the past [Period of Time], they have taken initiative to expand their skills and knowledge.
- [List of accomplishments and specific examples]
Their dedication to continuous learning has had a positive impact on their performance and the team’s success. I am confident that [Employee’s Name] will continue to be a valuable asset to our organization as they continue to grow and develop professionally.
Thank you for your support in fostering their growth.
Sincerely,
[Your Name]
Termination of Probationary Period
Dear [Employee’s Name],
This letter serves to confirm the termination of your probationary period for the position of [Employee’s Position], effective [Date].
During your probationary period, you have demonstrated the skills and qualities necessary to be a successful member of our team. We have been impressed with your [List of positive observations and accomplishments].
We are confident that you will continue to grow and develop in this role. Your permanent employment status will begin on [Date].
Congratulations on this achievement. We look forward to your continued contributions to the company.
Sincerely,
[Your Name]
Recommendation for Disciplinary Action
Dear [Manager’s Name],
I am writing to recommend disciplinary action for [Employee’s Name] due to [Reason for Recommendation].
- [List of specific incidents or behaviors]
I have had several conversations with [Employee’s Name] about these issues, but they have not shown significant improvement. I believe that disciplinary action is necessary to address their misconduct and ensure a positive work environment for the team.
I recommend that [Employee’s Name] be [Type of Disciplinary Action, e.g., written warning, suspension]. I believe this action is appropriate based on the severity of their behavior and the impact it has had on the team.
I would appreciate your review and approval of this recommendation. I am available to discuss this further with you at your convenience.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
What should an appraisal email to manager include?
An appraisal email to manager should include:
- Subject: A clear and concise subject line that indicates the purpose of the email, such as "Employee Appraisal for [Employee Name]"
- Body: The body of the email should include the following sections:
- Introduction: A brief introduction that states the purpose of the email and provides context.
- Appraisal: A summary of the employee’s performance during the appraisal period, including both strengths and areas for improvement.
- Goals: A list of goals that the employee has set for the next appraisal period.
- Feedback: Any feedback that the manager has for the employee.
- Closing: A closing statement that thanks the manager for their time and consideration.
How to write an effective appraisal email to manager?
To write an effective appraisal email to manager, follow these tips:
- Be clear and concise. Avoid using jargon or technical terms that the manager may not understand.
- Be objective and specific. Provide specific examples of the employee’s performance, both positive and negative.
- Be constructive. Focus on providing feedback that will help the employee improve their performance.
- Be timely. Send the appraisal email to the manager as soon as possible after the appraisal meeting.
- Proofread carefully. Make sure that the appraisal email is free of errors before sending it.
What are the benefits of sending an appraisal email to manager?
There are several benefits to sending an appraisal email to manager, including:
- It provides a clear and concise record of the employee’s performance. The appraisal email can be used as a reference point for future discussions about the employee’s progress.
- It helps to ensure that the employee is clear on their goals and expectations. The appraisal email can help to align the employee’s goals with the company’s objectives.
- It provides an opportunity for the manager to provide feedback to the employee. The appraisal email can be used to provide feedback on the employee’s performance, both positive and negative.
Thanks for taking the time to read my thoughts on appraisal emails to managers. I appreciate you sticking with me all the way through. If you found the article helpful, please share it with your friends and colleagues. And if you have any questions, please don’t hesitate to reach out to me. I’ll be back with more tips and advice soon, so check back later. In the meantime, stay awesome!