Source blogs.swarthmore.edu
Assignment submission mail is an important part of the academic process. It allows students to submit their work to their instructors for grading. Assignment submission mail typically includes the student’s name, the instructor’s name, the course name, the assignment name, and the due date. The student’s work is typically attached to the email in a file format such as Microsoft Word or PDF. Assignment submission mail can be sent through a variety of email platforms, including Gmail, Outlook, and Yahoo Mail.
The Ultimate Guide to Structuring Assignment Submission Emails
Crafting a well-structured assignment submission email can make a positive impression and ensure your work is reviewed smoothly. Here’s a comprehensive guide to help you write an email that stands out:
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Subject Line
- Keep it concise: State the assignment name and deadline.
- Use keywords: Highlight the most relevant terms for easy readability.
- Example: "Assignment Submission: Marketing Plan Analysis Due 04/28"
Salutation
- Formal: "Dear [Professor’s Name]"
- Semi-formal: "Hello Professor [Professor’s Surname]"
- Personal: "Hi [Professor’s Given Name]" (if you have a close relationship)
Body
1. Assignment Identification:
- Clear statement: State the assignment name and specific requirements.
- Document details: Include the file name, file type, and page count (if applicable).
2. Attachment Confirmation:
- Highlight attachments: Use clear language to indicate what files are attached.
- Check file size: Ensure the attachment size meets the guidelines.
3. Submission Timeline:
- Submission purpose: Briefly explain why you are submitting the assignment.
- Deadline reminder: Reiterate the deadline and mention when you completed the work.
4. Grading Information (Optional):
- Self-assessment: If permitted, include a brief self-evaluation of your work.
- Request for feedback: Politely ask for feedback or clarification, if necessary.
5. Attachments:
- Organize attachments: Use a logical naming convention and order the files clearly.
- Consider using a shared drive: For large files or multiple attachments.
Table: Suggested Attachment Naming Convention
| File Type | Suggested Naming Convention |
|---|---|
| Essay | [Assignment Name]_Essay.pdf |
| Presentation | [Assignment Name]_Presentation.pptx |
| Research Report | [Assignment Name]_Research_Report.docx |
Polite Closure
- Standard: "Thank you for your time and consideration."
- Respectful: "Your feedback and guidance are greatly appreciated."
- Personal: "Looking forward to hearing from you."
Signature
- Professional: Include your full name, position (if relevant), and contact information.
- Personal: You can use a more informal sign-off, such as "Best," or "Cheers," if appropriate.
Sample Assignment Submission Emails
Submission for Review and Feedback
Dear [Recipient Name],
I hope this email finds you well.
I am writing to submit my assignment for your review and feedback. I have attached the completed document and would appreciate your guidance on areas of improvement and further development.
Thank you for your time and consideration.
Submission with Request for Extension
Dear [Recipient Name],
I hope this email reaches you well.
I am writing to request an extension for the submission of my assignment. I have encountered an unexpected situation that has prevented me from completing it within the original deadline.
I have attached the partially completed work and can provide further details upon your request. I would be grateful if you could consider my request.
Submission with Additional Materials
Dear [Recipient Name],
I hope this email finds you in good spirits.
I am submitting my assignment along with additional materials that provide supplemental information.
- Supporting document 1
- Supporting document 2
- Supporting document 3
I believe these materials enhance my assignment and provide a more comprehensive understanding of my work.
Submission with Questions
Dear [Recipient Name],
I hope this email finds you well.
I am submitting my assignment for your review. However, I have a few questions that I would appreciate your clarification on:
- Question 1
- Question 2
- Question 3
Your guidance would be invaluable in completing my assignment to the highest possible standard.
Submission with a Request for Collaboration
Dear [Recipient Name],
I hope this email finds you in good spirits.
I am submitting my assignment for your review. I would like to request your collaboration on further refining and enhancing my work.
I have some ideas for potential improvements, and your insights and guidance would be highly beneficial. I am available to meet at your convenience to discuss them further.
Submission with a Technical Issue
Dear [Recipient Name],
I hope you are having a productive day.
I am experiencing a technical issue that has prevented me from submitting my assignment through the usual channels.
Attached is a backup copy of my completed assignment. I would appreciate it if you could accept this alternative submission method.
Submission with Revisions
Dear [Recipient Name],
I hope this email finds you well.
I am submitting the revised version of my assignment. I have carefully considered your feedback and incorporated the necessary changes.
I believe that my assignment now addresses the concerns raised and meets the required standards. Thank you for your guidance throughout this process.
What is an Assignment Submission Mail?
An assignment submission mail is a formal email sent to an instructor, professor, or supervisor to submit an academic assignment or work-related task. It typically contains the completed assignment as an attachment and may include a brief message or cover letter providing context or additional information about the submission.
What should Subject line and body contain?
The subject line of an assignment submission mail should clearly indicate the purpose of the email and may include the assignment title, course name, and submission deadline.
The email body should include the completed assignment as an attachment and may include the following information:
1. A brief message addressing the instructor or supervisor
2. A brief description of the assignment and the format of the attached file
3. Any additional information or comments relevant to the assignment
4. A closing statement expressing the sender’s confidence in the quality of the work or any additional support they may need from the recipient.
What are tips for good assignment submission mail?
To write an effective assignment submission mail, keep these tips in mind:
1. Use a professional and respectful tone
2. Write a clear and concise subject line
3. Include all necessary information in the email body
4. Attach the assignment in the correct file format
5. Proofread the email before sending it.
Hey there, thanks for sticking with me through this email etiquette deep dive! I hope you found these tips helpful. Remember, the key is to keep it professional but personable. And if you’re ever in doubt, just double-check with your instructor. Keep submitting those assignments with confidence, and I’ll see you around for more writing adventures soon. Cheers!