Audit Confirmation Email Reply Sample: Essential Guide for Accurate Responses

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Audit confirmation is a critical step in the auditing process that involves seeking confirmation from external parties regarding the accuracy and completeness of information provided by the client. In order to facilitate effective communication during this process, it is essential to utilize well-crafted audit confirmation email replies. These replies serve as formal responses to requests for information, providing auditors with the necessary documentation to support their audit findings. By utilizing clear and concise language, adhering to key principles, and incorporating relevant supporting documents, audit confirmation email replies play a vital role in enhancing the accuracy and credibility of the audit process.

The Best Structure for Audit Confirmation Email Reply

When you receive an audit confirmation email, it’s important to respond promptly and accurately. The information you provide will help the auditor verify the accuracy of your financial statements.

Here is the best structure for an audit confirmation email reply:

1. Start with a salutation.

   • “Dear [Auditor’s name],”
   • “Hello [Auditor’s name],”
   • “Greetings [Auditor’s name],”

2. Introduce yourself.

   State your name, title, and company.

3. Acknowledge the audit confirmation email.

   Thank the auditor for sending the email and confirm that you have received it.

4. Provide the requested information.

   • Answer all of the questions in the audit confirmation email.
   • Be as specific and detailed as possible.
   • If you are unable to provide all of the requested information, explain why.

5. Provide supporting documentation.

   If you have any supporting documentation that can help the auditor verify the accuracy of your information, attach it to your email.

6. Close with a thank you.

   • “Thank you for your time and consideration.”
   • “Please let me know if you have any further questions.”
   • “We look forward to working with you during the audit.”

Here is an example of a well-structured audit confirmation email reply:

Dear [Auditor's name],

My name is [Your name] and I am the [Your title] at [Your company]. I am writing to acknowledge receipt of your audit confirmation email dated [Date].

I have reviewed the email and have attached the following supporting documentation:

* A copy of our balance sheet as of [Date].
* A copy of our income statement for the year ended [Date].
* A copy of our accounts payable aging report as of [Date].

Please let me know if you have any further questions. We look forward to working with you during the audit.

Thank you for your time and consideration.

Sincerely,
[Your name]

Audit Confirmation Email Reply Samples

Positive Confirmation with Detailed Information

Dear [Auditor Name],

Thank you for reaching out regarding the audit confirmation request for [Company Name]. We confirm that the financial statements provided for the period ended [Date] are accurate and complete to the best of our knowledge.

• Total assets: [Dollar Amount]
• Total liabilities: [Dollar Amount]
• Net income: [Dollar Amount]
• Any significant changes from prior periods: [Summary or explanation]

We are confident that the information provided is reliable and can be relied upon for your audit purposes. Please let us know if you have any further questions.

Positive Confirmation with Limited Information

Dear [Auditor Name],

This email serves to confirm that the financial statements provided for [Company Name] for the period ended [Date] are accurate and complete as per our records.

We understand the importance of providing reliable information for your audit and assure you that we have taken all necessary steps to ensure its accuracy. If you have any additional questions or require further documentation, please do not hesitate to contact us.

Confirmation with Qualifications

Dear [Auditor Name],

We acknowledge receipt of your audit confirmation request for [Company Name] for the period ended [Date]. While we strive to provide accurate and complete information, we must inform you of a qualification regarding the financial statements:

Qualification: [Briefly describe the qualification, e.g., uncertainty regarding a specific accounting estimate]

We believe that this qualification does not materially impact the overall accuracy of the financial statements. However, we understand its importance in your audit process and would be happy to provide additional information if required.

Confirmation of Non-Availability

Dear [Auditor Name],

Thank you for your audit confirmation request. We regret to inform you that the financial statements for [Company Name] for the period ended [Date] are not currently available.

The delay is due to [Reason for unavailability, e.g., ongoing internal review, software issues]. We anticipate that the statements will be ready by [Estimated date of availability].

We apologize for any inconvenience this may cause and request your understanding in this matter. Please let us know if you have any questions.

Confirmation of Inaccurate Information

Dear [Auditor Name],

Upon reviewing our records, we have identified some inaccuracies in the financial statements provided for [Company Name] for the period ended [Date].

Inaccuracies identified: [List the specific inaccuracies]

We apologize for this oversight and take full responsibility for the errors. We have corrected the inaccuracies and will provide you with the updated financial statements as soon as possible.

Confirmation with Letter of Representation

Dear [Auditor Name],

Please accept this email as confirmation that the financial statements provided for [Company Name] for the period ended [Date] are accurate and complete.

In addition, we provide the following representation:

• We have disclosed all liabilities and contingencies that we are aware of.
• We have not made any material misstatements or omissions in the financial statements.
• We have provided all necessary documentation and information to support the audit.

We understand the importance of this representation and assure you of our commitment to providing reliable information.

Confirmation with Request for Extension

Dear [Auditor Name],

We kindly request an extension of the deadline for submitting the audit confirmation for [Company Name] for the period ended [Date].

Reason for extension: [Briefly explain why an extension is needed, e.g., acquisition, system upgrade]

We understand the importance of timely confirmation and will make every effort to provide the necessary information by [New proposed deadline]. We appreciate your flexibility in this matter.

What is an audit confirmation email response example?

An audit confirmation email response is a written reply to an auditor’s request for information for the purpose of an audit. The response provides the auditor with the requested information and confirms that the information is accurate and complete.

What should be included in an audit confirmation email response?

An audit confirmation email response should include the following information:

• The name of the auditor
• The date of the auditor’s request
• The name of the company being audited
• The requested information
• A statement that the information is accurate and complete
• A signature from the appropriate person within the company

What are the benefits of providing a timely audit confirmation email response?

There are several benefits to providing a timely audit confirmation email response, including:

• It shows that the company is cooperative and transparent
• It helps to expedite the audit process
• It can help to build a good relationship with the auditor
• It can help to prevent delays in the issuance of the audit report

Thanks for checking out this article on sample email replies for audit confirmations! I hope you found it helpful. If you have any more questions or need further assistance, don’t hesitate to visit again for more guidance. We’re always here to lend a hand and make sure your audit process runs smoothly.