Source blog.inkforall.com
The expression “duly received with many thanks” is commonly used in professional communication to acknowledge receipt of correspondence. “Duly” refers to a prompt or timely receipt. “Received” indicates the action of receiving correspondence. “Many thanks” expresses appreciation for the correspondence. “Correspondence” refers to formal written communication, such as letters, emails, and reports.
The Best Structure for “Duly Received with Many Thanks”
As an experienced HR Manager, I understand the importance of clear and concise communication, especially when it comes to emails. When you’re acknowledging receipt of something, using the phrase “duly received with many thanks” can be a great way to express your gratitude and professionalism.
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Format and Structure
- Subject Line: Keep it clear and concise, such as “Receipt of [document/item]”
- Opening Salutation: Use a professional greeting, such as “Dear [Recipient Name]”
- Body:
- Acknowledge the receipt of the document or item you received.
- Express your thanks for sending it.
- If necessary, indicate what you plan to do with the document or item (e.g., review, process, forward).
- If appropriate, ask for clarification or additional information.
Example of an Email Structure
Subject: Receipt of Job Application
Dear [Applicant Name],
This email is to acknowledge the receipt of your job application for the [position name] position. Thank you for your interest in our company.
I will review your application and contact you if I have any questions or if you are selected for an interview.
In the meantime, please feel free to visit our website to learn more about our company and the position you applied for.
Thank you again for your interest in [company name].
Sincerely,
[Your Name]
Table Summarizing Structure
| Structure Element | Suggested Content |
|---|---|
| Subject Line | Receipt of [document/item] |
| Opening Salutation | Dear [Recipient Name] |
| Body Paragraph 1 | Acknowledge receipt of the document or item |
| Body Paragraph 2 | Express gratitude for sending the document or item |
| Body Paragraph 3 (Optional) | Indicate your plans for the document or item |
| Body Paragraph 4 (Optional) | Request clarification or additional information (if necessary) |
| Closing Salutation | Sincerely, |
| Signature | [Your Name] |
Sample Acknowledgment Emails for Various Reasons
🤝 Employment Offer Acceptance
Dear [Candidate Name],
We are delighted to receive your acceptance of our employment offer for the role of [Position Name]. Your enthusiasm and qualifications impressed us throughout the hiring process.
💌 Reference Letter Request
Dear [Reference Provider Name],
Thank you for your willingness to provide a reference letter for [Candidate Name]. Your perspective on their work performance and abilities is invaluable. We greatly appreciate your time and consideration.
🎁 Employee Recognition
Dear [Employee Name],
We are pleased to acknowledge your exceptional contribution to the recent project. Your hard work and dedication have made a significant impact on its success. Thank you for your unwavering commitment.
📅 Interview Scheduling
Dear [Candidate Name],
Thank you for your interest in the [Position Name] role. We have received your application and have shortlisted you for an interview.
- Date: [Interview Date]
- Time: [Interview Time]
- Location: [Interview Location]
We look forward to meeting you soon.
🤝 Partnership Agreement
Dear [Partner Name],
We are pleased to confirm receipt of the signed partnership agreement. We are excited to collaborate with you on this mutually beneficial endeavor. We are confident that our partnership will yield great results.
📋 Document Submission
Dear [Applicant Name],
We have received and reviewed the requested documents. Thank you for promptly submitting these materials. We will now proceed with the next steps of the hiring process.
📥 Feedback Response
Dear [Feedback Provider Name],
Thank you for taking the time to provide us with your valuable feedback. We appreciate your constructive criticism and suggestions. We will carefully consider your input and make necessary improvements to our processes and services.
What does “duly received with many thanks” mean?
The phrase “duly received with many thanks” is a formal way of acknowledging that something has been received and that the recipient is grateful for it.
The word “duly” means “in a proper or timely manner”, while the phrase “with many thanks” expresses gratitude.
This phrase is often used in business correspondence, such as when a company acknowledges receipt of an order or a payment.
It can also be used in personal correspondence, such as when someone acknowledges receipt of a gift or a letter.
Alright team, that’s all for today’s lesson on “duly received with many thanks.” We hope this has been a helpful guide for you and that you now feel more confident using this phrase in your everyday life. Thanks for joining us, and be sure to check back soon for more language tips and tricks!