“Duly Received with Thanks: Acknowledging Gratitude and Completing Transactions”

Source grammar.yourdictionary.com When a business receives a document or payment, it is common practice to send a written acknowledgment. This acknowledgment, known as “duly received with thanks,” serves to confirm receipt and express gratitude for the item. It typically contains essential information, such as the sender, recipient, document or payment details, and the date of receipt. These acknowledgments play a crucial role in maintaining clear communication, establishing a record of transactions, and preventing misunderstandings.

The Structure of a “Duly Received with Thanks” Email

A “duly received with thanks” email is a brief and polite response that acknowledges the receipt of an email or document. It typically consists of the following elements:

Subject line: The subject line should clearly state that the email has been received and is being processed. For example: “Receipt of Your Email” or “Duly Received: Invoice No. 12345”.

Salutation: The salutation should be formal and professional. For example: “Dear [Recipient Name]”.

Body: The body of the email should be clear and concise. It should simply acknowledge the receipt of the email or document and thank the sender. For example:

“This is to acknowledge the receipt of your email dated [Date]. We have received your attached document and will process it as soon as possible. Thank you for your cooperation.”

Closing: The closing should be polite and professional. For example: “Sincerely” or “Best regards”.

Signature: The signature should include the sender’s name, title, and company. For example:

[Your Name]
HR Manager
[Company Name]

Additional Tips

• Keep the email brief and to the point.
• Use clear and concise language.
• Proofread the email before sending it.
• Consider using a template to save time.

Example Email Structure

Section	Content
Subject line	Receipt of Your Email
Salutation	Dear [Recipient Name],
Body	This is to acknowledge the receipt of your email dated [Date]. We have received your attached document and will process it as soon as possible. Thank you for your cooperation.
Closing	Sincerely,
Signature	[Your Name] HR Manager [Company Name]

Received with Thanks

Application Received

Dear [Applicant Name],

Thank you for your application for the [Position Name] position at [Company Name]. We have received your application and will review it carefully. We appreciate your interest in our company.

Sincerely,

[Your Name]

HR Manager

Document Acknowledgment

Dear [Recipient Name],

This email is to acknowledge receipt of the following documents:

• [Document List]

We will review the documents and contact you if we have any questions.

Thank you for your cooperation.

Sincerely,

[Your Name]

HR Manager

Confirmation of Attendance

Dear [Participant Name],

This email is to confirm your attendance at the [Event Name] event on [Date].

Your registration has been processed, and you will receive a reminder email closer to the event date.

We look forward to seeing you there!

Sincerely,

[Your Name]

HR Manager

Acceptance of Resignation

Dear [Employee Name],

This letter is to acknowledge the receipt of your resignation from your position as [Position Name] with [Company Name].

Your resignation is effective [Date]. We appreciate your contributions to the company and wish you all the best in your future endeavors.

Please return all company property, including your laptop, cell phone, and any other equipment, to the HR department by [Date].

Thank you for your hard work and dedication.

Sincerely,

[Your Name]

HR Manager

Confirmation of Training

Dear [Employee Name],

This email is to confirm your completion of the [Training Name] training program.

You have successfully met all the requirements of the program and have been awarded a Certificate of Completion.

We appreciate your commitment to professional development and wish you all the best in applying your new skills and knowledge.

Sincerely,

[Your Name]

HR Manager

Follow-Up on Interview

Dear [Candidate Name],

Thank you for taking the time to interview for the [Position Name] position at [Company Name] on [Date].

We were impressed with your qualifications and experience, and we are giving your application careful consideration.

We will be in touch soon to let you know our decision.

Sincerely,

[Your Name]

HR Manager

Appreciation for Contribution

Dear [Employee Name],

Thank you for your outstanding contribution to the [Project Name] project.

Your hard work, dedication, and expertise were instrumental in the project’s success.

We appreciate your commitment to the team and the company, and we are proud to have you on our team.

Sincerely,

[Your Name]

HR Manager

What Does "Duly Received with Thanks" Mean?

Duly received with thanks is a phrase used to acknowledge the receipt of something, typically a document or payment. It is a formal expression that indicates that the recipient has received the item and is grateful for it.

The phrase "duly" means "in a proper or timely manner," while "received" means "to take something into one’s possession." "With thanks" expresses gratitude for the item received.

When used in a business or professional setting, "duly received with thanks" is a polite and respectful way to acknowledge the receipt of correspondence or payment. It can be used in an email, letter, or other written communication.

By using this phrase, the recipient acknowledges that they have received the item and that they appreciate it. It also conveys a sense of professionalism and respect for the sender.

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