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Email, is one the most common methods students use to submit assignments. It has a sender, receiver, body, and an attachment. The sender is the student who is submitting the assignment. The receiver is the instructor or teaching assistant who is grading the assignment. The body of the email typically includes a brief message from the student, such as “I have attached my assignment for your review.” The attachment is the actual assignment that the student is submitting.
Effective Email Structure for Assignment Submissions
Submitting assignments via email requires adherence to a structured format that ensures clarity and professionalism. Here’s a comprehensive guide to crafting effective assignment submission emails.
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Subject Line
- Accurate and Concise: Clearly state the assignment name, due date, and your name.
Salutation
Use a formal salutation such as “Dear [Instructor’s name],”.
Body Paragraphs
1. Assignment Introduction: Briefly introduce the assignment and indicate the subject it was assigned for.
2. File Attachment: Clearly state the file name of the submitted document and confirm its attachment.
3. Submission Details: Provide specific information about your work, including its length in words/pages and any relevant citations or references used.
File Naming Convention
Use a clear and consistent file naming convention that includes your name, the assignment name, and the due date. Example: YourName_AssignmentName_DueDate.docx
Attachments
- Single File Format: Submit all necessary files in a single attached document to avoid confusion.
- File Size: Ensure the attachment size is within the specified limit or contact the instructor for alternative submission methods.
Email Courtesies
- Proofreading: Carefully check for any errors in grammar, spelling, or formatting before sending.
- Formal Tone: Maintain a professional and respectful tone throughout the email.
Additional Considerations
If necessary, consider including the following information:
| Item | Details |
| Additional Files | Mention any supporting files that are not included in the main attachment. |
| Special Accommodations | Communicate any required accommodations or additional support needed. |
| Request for Feedback | Politely request any specific feedback or clarification desired. |
7 Sample Email Submissions for Assignments
Assignment Submission: Late Submission with Explanation
Dear [Recipient Name],
I hope this email finds you well. I am writing to submit the assignment for [assignment name], which was due on [due date]. I understand that I am submitting this assignment late, and apologize for any inconvenience this may have caused.
I encountered [reason for late submission] and was unable to complete the assignment on time. I have attached a detailed explanation to this email, outlining the circumstances that prevented me from submitting on the due date.
I have put a great deal of effort into this assignment and believe that it is of high quality. I would be grateful if you could consider my late submission with the explanation I have provided.
Thank you for your understanding.
Sincerely,
[Your Name]
Assignment Submission: Request for Extension
Dear [Recipient Name],
I am writing to request an extension for the assignment for [assignment name], which is currently due on [due date]. I believe that I will be unable to complete the assignment to the best of my ability by that date, for the following reasons:
- [Reason 1]
- [Reason 2]
- [Reason 3]
I would be grateful if you could grant me an extension of [number] days, which would give me until [new due date] to complete the assignment. I am confident that I can submit a high-quality assignment by that date.
Thank you for your consideration.
Sincerely,
[Your Name]
Assignment Submission: Technical Difficulty
Dear [Recipient Name],
I am writing to submit the assignment for [assignment name], which was due on [due date]. However, I am experiencing technical difficulties that have prevented me from submitting it through the usual channels.
I have attempted to submit the assignment several times, but I have received error messages each time. I have checked my internet connection and have tried using different browsers, but I am still unable to submit the assignment.
I have attached the assignment to this email in [file format]. Please let me know if you would prefer me to submit it through another method.
Thank you for your assistance in resolving this issue.
Sincerely,
[Your Name]
Assignment Submission: Submission of Incomplete Work
Dear [Recipient Name],
I am writing to submit the assignment for [assignment name], which was due on [due date]. I have completed [percentage]% of the assignment and have attached my work to this email.
I was unable to complete the full assignment due to [reason]. I have notified my instructor of this situation and have received approval to submit the incomplete work for partial credit.
I understand that the assignment is incomplete and may not meet the full grading criteria. However, I believe that the work I have completed is of high quality and would appreciate if you could consider it.
Thank you for your understanding.
Sincerely,
[Your Name]
Assignment Submission: Request for Feedback
Dear [Recipient Name],
I am writing to submit the assignment for [assignment name], which was due on [due date]. I am proud of the work I have done on this assignment and would appreciate some feedback from you.
Specifically, I would like feedback on the following aspects of my work:
- [Aspect 1]
- [Aspect 2]
- [Aspect 3]
I am keen to improve my future work, and your feedback would be invaluable to me.
Thank you for considering my request.
Sincerely,
[Your Name]
Assignment Submission: Additional Materials
Dear [Recipient Name],
I am writing to submit the assignment for [assignment name], which was due on [due date]. In addition to the main assignment file, I have also attached the following additional materials:
- [Material 1]
- [Material 2]
- [Material 3]
I have included these additional materials to provide further context and support for my work. I believe that they will be helpful in assessing my understanding of the subject matter.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Assignment Submission: Request for Revision
Dear [Recipient Name],
I am writing to request a revision of the grade I received for the assignment for [assignment name], which I submitted on [submission date]. I received a grade of [grade], and I believe that this grade does not accurately reflect my understanding of the subject matter.
I have reviewed the assignment feedback and have identified [number] specific areas where I believe there has been a misunderstanding or misinterpretation of my work.
I would appreciate the opportunity to discuss my assignment with you further and present my case for a grade revision. I am confident that I can demonstrate my understanding of the material and justify a higher grade.
Thank you for your time and consideration.
Sincerely,
[Your Name]
What is the Proper Format for Emailing an Assignment?
An assignment is a task or set of tasks assigned to a person to be completed and submitted for evaluation. Assignments can be given in various formats, such as written reports, presentations, projects, or homework. When emailing an assignment, it is important to follow the proper format to ensure that it is received and evaluated properly.
The subject line of the email should clearly state the course name, assignment name, and your name. For example: "Subject: [Course Name] – [Assignment Name] – [Your Name]".
In the body of the email, start with a brief salutation, such as "Dear Professor [Professor’s Name],". Then, in the first paragraph, state the purpose of the email and identify the assignment you are submitting. For example: "I am writing to submit my assignment for [Course Name], titled ‘[Assignment Name].’".
In the second paragraph, provide a brief overview or summary of your assignment. This will help the recipient understand what you have completed and how you have approached the task. For example: "My assignment explores the topic of [Topic] and examines the [Approach or Argument]. I have utilized research from [Sources] to support my analysis."
In the third paragraph, offer any additional information or context that may be relevant to the assignment. This could include details about your research, the methodology you used, or any challenges you encountered. For example: "I encountered some challenges in finding research on [Topic], but I was able to overcome these by [Solution]. I am confident that I have addressed all of the requirements of the assignment."
Before attaching your assignment to the email, make sure that it is saved in a clear and organized manner. The file name should be concise and descriptive, such as: "[Assignment Name] – [Your Name].doc".
In the closing paragraph, thank the recipient for their time and consideration. For example: "Thank you for your time and consideration of my assignment." You can end with a closing salutation, such as: "Sincerely, [Your Name]".
By following these guidelines, you can ensure that your assignment is formatted and submitted in a professional and effective manner.
And that’s all about submitting assignments via email! I hope this article helped make the process a little easier for you. Thanks for taking the time to read, and be sure to come back soon for more helpful tips and advice. Take care!