Erratum Use in Email: A Guide to Correcting Mistakes Professionally

Source www.pdffiller.com

Erratum is a Latin word that means “error”. It is typically used in the context of writing to acknowledge and correct an error that was made in a previously published work. An erratum can be used to correct a variety of errors, including typographical errors, factual errors, and grammatical errors. Errata are often published in the form of a list, with each entry consisting of the error that was made, the correct text, and the page number where the error appears. This information can be beneficial for readers who want to ensure that they have the most accurate and up-to-date information.

How to Structure an Erratum in an Email

An erratum is a formal way of acknowledging and correcting an error in a published work, such as an announcement, news article, or email. It’s important to structure your erratum clearly and concisely to ensure that readers can easily understand what the error was and how it has been corrected.

Structure

The following structure is recommended for an erratum in an email:

1. **Headline:** Clearly state that the email is an erratum and provide a brief summary of the error.
2. **Body:** Provide a detailed explanation of the error, including the following information:
• What was incorrect
• How it has been corrected
• Why the error occurred (optional)
3. **Call to Action:** If necessary, provide instructions on what readers should do with the corrected information, such as visiting a website or contacting a specific individual.

Example

Here is an example of an erratum email using the recommended structure:

**Headline:** Erratum: Correction to Employee Handbook

**Body:**

This erratum is to correct an error in the Employee Handbook that was distributed on January 1, 2023.

**Error:** On page 12, the section on "Paid Time Off" incorrectly stated that employees are entitled to 10 days of paid time off per year.

**Correction:** The correct number of days of paid time off per year is 15.

**Reason for Error:** The error occurred due to a typographical mistake in the original document.

**Call to Action:**

Please disregard the incorrect information on page 12 of the Employee Handbook and refer to this erratum for the correct information. If you have any questions, please contact the Human Resources Department at (555) 123-4567.

Tips for Writing an Erratum

• Be clear and concise.
• Use plain language that is easy to understand.
• Be specific about the error and how it has been corrected.
• If possible, provide a link to the corrected information.
• Send the erratum promptly after discovering the error.

Erratum Notices for Professional Communication

Urgent Correction: Event Date Adjustment

Dear Participants,

We sincerely apologize for the oversight in our previous communication regarding the event date for our upcoming workshop. Please be advised that due to unforeseen circumstances, the workshop will now be held on [New Date] instead of the originally announced date of [Previous Date].

• New Event Date: [New Date]
• Event Location: [Venue remains unchanged]
• Event Time: [Time remains unchanged]

We understand this may cause inconvenience, and we deeply regret any confusion it may have caused. Please adjust your schedules and arrangements accordingly.

Typographical Error: Candidate Name Correction

Dear Hiring Manager,

Upon further review, we noticed a typographical error in the candidate’s name in our previous email. The correct name is [Correct Name], not [Incorrect Name].

Apologies for the oversight, and please disregard any previous correspondence containing the incorrect name.

Incorrect Information: Policy Document Update

Dear Employees,

Please be informed that we have identified incorrect information in the previously distributed Policy Document on [Policy Topic]. The updated version of the document, reflecting the correct information, is now available on the company intranet.

Steps to access the updated document:

• Log into the company intranet
• Navigate to the Policies and Procedures section
• Download the revised Policy Document on [Policy Topic]

Your cooperation in using the updated document is greatly appreciated.

Missing Information: Contract Renewal Clarification

Dear Contractor,

We apologize for the oversight in the previous communication regarding your contract renewal. Please disregard the missing clause regarding the terms of payment. The correct terms are as follows:

• Payment will be made in monthly installments
• Payment due date is the 15th of each month

Kindly consider this email as an amendment to the original contract and retain it for your records.

Factual Error: Research Report Correction

Dear Readers,

We have identified a factual error in our recently published Research Report on [Report Topic]. The error pertains to the percentage of respondents who reported experiencing [Issue]. The correct percentage is [Correct Percentage], not [Incorrect Percentage].

We apologize for this oversight and have corrected the error in the online version of the report. Please note that the revised percentage may affect some of the conclusions drawn in the report.

Omission: Candidate Referral Acknowledgment

Dear [Candidate Referrer],

We received your email referring [Candidate Name] for the [Position Name] position. However, we regret to inform you that this position has already been filled.

While we appreciate your referral, we would like to acknowledge your contribution and offer you a discount on our upcoming training program as a token of our gratitude.

Outdated Information: Website Update Notification

Dear Valued Customers,

Please be advised that our website has undergone a comprehensive update. As a result, some of the information and links you may have previously bookmarked may no longer be valid.

We apologize for any inconvenience this may cause and encourage you to explore our revamped website for the most current information.

What is the purpose of an erratum in an email?

An erratum is a correction to a previously published piece of writing, such as an email. It is typically used to correct errors in grammar, spelling, or factual information.

Errata are important because they help to ensure that the information in an email is accurate and up-to-date.

To use an erratum in an email, simply include a line at the top of the email that says “Erratum: [Correction].” For example:

“Erratum: In the email sent on March 10, 2023, the deadline for the project was incorrectly stated as March 20, 2023. The correct deadline is March 30, 2023.”

What is the difference between an erratum and a correction?

An erratum is a correction to a previously published piece of writing, such as an email. A correction, on the other hand, can refer to any type of change made to a document, such as a change to the formatting or layout.

Errata are typically used to correct errors in grammar, spelling, or factual information. Corrections, on the other hand, can be used to make any type of change to a document, regardless of whether or not it is an error.

For example, you might use an erratum to correct a typo in an email, or you might use a correction to change the font size of the text.

How do I write an effective erratum?

To write an effective erratum, follow these tips:

• Use a concise and specific subject line that clearly states the purpose of the erratum.
• In the body of the erratum, clearly and concisely explain the error that is being corrected.
• Provide the correct information that should have been included in the original writing.
• Use a professional and respectful tone.
• Proofread the erratum carefully before sending it out.

Hey folks, thanks for taking the time to check out our article on erratum use in emails. We appreciate your readership, and we hope you found it helpful. If you have any further questions or need more guidance, feel free to swing back by later. We’re always here to assist you with your writing endeavors. See ya soon!