Source mappingmemories.ca
Informal emails are a common form of communication in both personal and professional settings. They are typically used to communicate with friends, family, or colleagues with whom you have a close relationship. Informal emails are typically shorter and less formal than formal emails, and they often use a more conversational tone.
In contrast to formal emails, informal emails typically:
– Do not use a formal salutation (e.g., “Dear Mr./Ms. Last Name”) or closing (e.g., “Sincerely,”).
– Use a more conversational tone.
– May include personal information or opinions.
– May be sent from a personal email address.
Also Read
Informal Email Structure
Informal emails are those that are sent to someone you know well, such as a friend, family member, or colleague. They are typically less formal than formal emails and can be more conversational.
Structure
The structure of an informal email is typically as follows:
**
- Greeting
- Body
- Closing
- Signature
**
Greeting
The greeting in an informal email should be friendly and personal. You can use the person’s name, a nickname, or a term of endearment.
- Hi [name]
- Hey [nickname]
- Yo [term of endearment]
Body
The body of an informal email is where you write your message. You can be more conversational in an informal email than in a formal email. You can use contractions, slang, and personal anecdotes.
In the body of the email, I’d recommend the following:
- Keep it brief and to the point.
- Use clear and concise language.
- Use a conversational tone.
- Proofread your email before sending it to make sure there are no errors.
Closing
The closing of an informal email should be friendly and warm. You can use a simple phrase like “Best regards” or “Take care.” You can also use a more personal closing, such as “Love you” or “Miss you.”
- Best regards,
- Take care,
- Love you,
- Miss you,
Signature
The signature in an informal email is typically your name. You can also include your job title or company if you want.
| Formal | Informal |
|---|---|
| J. Smith President Acme Corporation |
Joe Smith |
Sample Informal Emails for Various Reasons
To Offer a Warm Welcome to a New Employee
Hi [Employee Name],
Welcome to the [Company Name] family! I’m thrilled to have you join us as our new [Position].
We’re excited to get to know you and support you in your role. Please don’t hesitate to reach out if you have any questions or need anything.
We look forward to a great future together!
Best regards,
[Your Name]
To Request a Meeting
Hi [Recipient’s Name],
I’m writing to request a meeting to discuss [Topic]. I’m available on [Date] at [Time] or [Date] at [Time].
Please let me know your availability or suggest an alternative time that works for you.
Thanks in advance for your time.
Best regards,
[Your Name]
To Provide an Update on a Project
Hi [Team Name],
Just wanted to give you a quick update on the [Project Name] project.
- [List of updates]
I’ll keep you posted on any further developments. Please let me know if you have any questions or concerns.
Thanks,
[Your Name]
To Express Appreciation
Hi [Recipient’s Name],
I wanted to take a moment to thank you for your hard work and dedication on the recent [Project Name] project.
Your contributions were invaluable, and I appreciate your willingness to go the extra mile.
Well done!
Sincerely,
[Your Name]
To Offer Support During a Difficult Time
Hi [Recipient’s Name],
I heard about [Situation] and just wanted to reach out to offer my support.
I know this is a difficult time, and I want you to know that you’re not alone. Please don’t hesitate to reach out if you need anything, whether it’s just to talk or need some practical help.
Take care,
[Your Name]
To Provide Feedback
Hi [Recipient’s Name],
I wanted to give you some feedback on your recent presentation. Overall, you did a great job!
Here are a few suggestions that could help you improve your next presentation even more:
- [List of suggestions]
I hope this feedback helps. Please let me know if you have any questions.
Best regards,
[Your Name]
To Say Good Night and Wish a Good Day Ahead
Hi Team,
Just wanted to say good night and wish you all a wonderful day tomorrow.
Thanks for your hard work and dedication.
Sleep well and see you tomorrow!
Best regards,
[Your Name]
Informal Email Attributes
What factors should you consider when writing an informal email to a coworker
An informal email to a coworker should be concise, friendly, and professional. It should be written in a conversational tone, but it should still be clear and easy to understand. Here are some things to consider when writing an informal email to a coworker:
- Use a friendly greeting. Start your email with a friendly greeting, such as "Hi [coworker’s name]."
- Keep it brief. Informal emails should be concise and to the point. Get your message across in as few words as possible.
- Use a conversational tone. Write your email in a conversational tone, as if you were talking to your coworker in person.
- Avoid using jargon. Avoid using jargon or technical terms that your coworker may not understand.
- Be clear and concise. Make sure your email is clear and easy to understand. Avoid using ambiguous language or vague terms.
- Proofread your email before sending it. Before you send your email, proofread it carefully for any errors in grammar or spelling.
Informal Email Structure
What is the informal email structure
An informal email to a coworker should follow a simple structure:
- Start with a friendly greeting. Start your email with a friendly greeting, such as "Hi [coworker’s name]."
- State your purpose. In the first sentence of your email, state your purpose for writing.
- Provide details. In the body of your email, provide details about your purpose. For example, if you are asking for help with a project, explain what help you need.
- End with a closing. End your email with a closing, such as "Thanks for your help" or "I look forward to hearing from you."
Informal Email Etiquette
When to not use an informal email to a coworker
While informal emails are appropriate for some situations, there are some situations where you should not use an informal email. For example, you should not use an informal email if you are:
- Requesting a favor from a coworker. If you are requesting a favor from a coworker, use a formal email instead.
- Discussing a sensitive topic. If you are discussing a sensitive topic, such as a performance issue, use a formal email instead.
- Sending an email to someone outside of your company. If you are sending an email to someone outside of your company, use a formal email instead.
Thanks for sticking with me through this little adventure in email etiquette. I hope you found it helpful! Be sure to swing back by later for more writing tips and tricks. Until next time, keep your emails casual and keep the good times rolling.