Source mappingmemories.ca
Formal vs. Informal Email Structure
To convey a formal tone, ensure your email follows these guidelines:
- Use a formal salutation, such as “Dear Mr./Ms. [Recipient Name]”
- Keep the subject line brief and clear
- Compose the email in complete sentences with proper grammar and punctuation
- Avoid using slang or abbreviations
- End the email with a formal closing, such as “Sincerely, [Your Name]”
For emails intended to be more casual, follow these tips:
Also Read
- Begin with a friendly greeting, such as “Hi [Recipient Name]”
- Use a conversational tone and language
- Feel free to include emojis or GIFs (although use sparingly)
- End the email with a brief sign-off, such as “Best,” or “Thanks,”
| Element | Formal Email | Informal Email |
|---|---|---|
| Salutation | Dear Mr./Ms. [Recipient Name] | Hi [Recipient Name] |
| Subject Line | Brief and clear statement of purpose | Conversational and engaging |
| Body | Complete sentences, proper grammar, formal language | Conversational tone, colloquialisms, emojis |
| Closing | Sincerely, [Your Name] | Best, Thanks, [Your Name] |
Informal Email Examples for Various Reasons
Congratulatory Email for a Promotion
Hi [Colleague’s name],
Congratulations on your recent promotion to [New position]! I’ve witnessed your hard work and dedication over the last [Number] years, and I’m thrilled to see you advance in your career.
I wish you the best in your new role and know that you’ll excel in it. Please let me know if there’s anything I can do to support you during this transition.
Cheers,
[Your name]
Request for Leave
Hi [Manager’s name],
Hope you’re having a great day!
I’m writing to request a leave of absence from [Start date] to [End date] for personal reasons. I understand that this is a busy time, but I would be grateful if you could approve my request.
I’ve completed all my pending tasks and have made arrangements for my colleagues to cover my responsibilities during my absence.
Thank you for your consideration.
[Your name]
Invitation to a Team Lunch or Event
Hi team,
How about we take a break from the usual work routine and have a fun lunch together?
- Date: [Date]
- Time: [Time]
- Location: [Location]
Casual attire is welcome! It would be great to catch up outside of work and connect on a more personal level.
Please RSVP by [Date] so we can finalize arrangements.
[Your name]
Feedback or Appreciation Email
Hi [Colleague’s name],
I just wanted to take a moment to thank you for your outstanding contributions to the recent project. Your attention to detail, problem-solving skills, and positive attitude made a significant impact on its success.
I’ve received nothing but positive feedback from the team and our stakeholders. You’re an asset to our team, and I’m grateful to have the opportunity to work with you.
[Your name]
Follow-Up Email on a Request or Inquiry
Hi [Recipient’s name],
I hope this email finds you well.
I’m writing to follow up on my previous email regarding [Request or inquiry]. I understand that you’re busy, but I would appreciate an update at your earliest convenience.
If you have any questions or need further information, please let me know.
[Your name]
Thank You Email for Support or Assistance
Hi [Helper’s name],
Thank you so much for your help with [Task or issue]. I really appreciate your willingness to go the extra mile and support me with this.
Your assistance allowed me to [Outcome of the help]. I’m grateful for your kindness and support.
[Your name]
Referral Request Email
Hi [Recipient’s name],
I hope you’re doing well!
I’m reaching out to ask if you would be open to referring me for the [Position] opening at your company. I believe that my skills and experience would be a great fit for the role.
I’ve attached my resume for your review. I would be happy to provide any additional information you may need.
Thank you for your time and consideration.
[Your name]
What is an Informal Email?
An informal email is a type of email that is typically used to communicate with friends, family, and colleagues in a casual and relaxed tone. This type of email is not subject to formal business writing conventions and allows for a more personal and conversational writing style.
What is the purpose of an informal email?
The purpose of an informal email is to share information, request assistance, or have a conversation in a casual and informal manner. It is not intended for formal communication or for business purposes.
What are the characteristics of an informal email?
Informal emails typically have the following characteristics:
- Casual tone: The tone of an informal email is typically casual and conversational, as if you were having a conversation with the recipient in person.
- First-person perspective: Informal emails are typically written in the first person, using personal pronouns such as "I" and "me".
- Contractions and informal language: Informal emails often use contractions and informal language, such as "can’t" instead of "cannot" and "wanna" instead of "want to".
- Emojis and GIFs: Informal emails may include emojis and GIFs to express emotions or add a touch of humor.
What are some tips for writing an informal email?
Here are some tips for writing an informal email:
- Use a friendly and casual tone: Write as if you were talking to a friend or colleague in person.
- Use appropriate language: Avoid using slang or overly informal language.
- Be clear and concise: Get to the point quickly and avoid unnecessary details.
- Proofread your email: Make sure your email is free of errors before sending it.
Thanks for taking the time to read this article about informal emails! I hope you found it helpful and informative. Be sure to check back for more great tips and advice on all things writing-related.