Lunch, gathering, colleagues, honor – Farewell lunch email is an email sent to colleagues inviting them to a farewell lunch honoring a departing employee. This email can be sent by the employee’s manager, a coworker, or a friend. The email should include the date, time, location, and RSVP information for the lunch.
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Crafting the Perfect Farewell Lunch Email
As an experienced HR manager, I’ve mastered the art of sending heartfelt farewell lunch emails that acknowledge colleagues and wish them well in their future endeavors. Here’s a comprehensive guide to structuring your email effectively:
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Subject Line:
- Keep it concise and informative, such as "Farewell Lunch for [Colleague’s Name]"
Opening Salutation:
- Address the entire team or department: "Dear Team," or "To my esteemed colleagues,"
Body:
1. Acknowledge the Occasion:
- Start by expressing your gratitude for the departing colleague’s contributions and tenure:
- "It’s with a mix of emotions that we bid farewell to [Colleague’s Name], who has been an invaluable member of our team for [Number] years."
2. Highlight Accomplishments:
- Briefly summarize the colleague’s key achievements and contributions:
- "During [Colleague’s Name]’s time here, they consistently exceeded expectations in their role as a [Job Title]. Their exceptional [Skill 1], [Skill 2], and [Skill 3] made a significant impact on the team."
3. Express Appreciation:
- Use specific examples to show your appreciation for the colleague’s work ethic, teamwork, and positive attitude:
- "I am particularly grateful for [Colleague’s Name]’s unwavering commitment to our customers and their ability to resolve complex issues with patience and professionalism."
4. Personal Touch:
- Add a personal note to show your genuine appreciation:
- "On a personal note, I have always admired [Colleague’s Name]’s kindness, sense of humor, and unwavering support. I wish them all the best in their future endeavors."
5. Farewell Lunch Details:
Table:
| Item | Description |
|---|---|
| Date | [Date of Lunch] |
| Time | [Time of Lunch] |
| Location | [Location of Lunch] |
| RSVP | [Email address or contact information to RSVP] |
6. Closing:
-
Express your well wishes for the colleague’s future:
- "We wish [Colleague’s Name] all the best in their new role and future endeavors."
-
Reiterate the time and location of the farewell lunch:
- "Please join us in celebrating [Colleague’s Name]’s contributions at our farewell lunch on [Date of Lunch] at [Time of Lunch] in [Location of Lunch]. Your presence is greatly appreciated."
-
End with a warm and encouraging note:
- "Once again, thank you for your dedication and friendship. We will miss you dearly!"
Farewell Lunch Email Examples
Farewell Lunch for a Retiring Employee
Dear [Employee Name],
We’re honored to have you as part of our team for the past [number] years. Your dedication, hard work, and valuable contributions have made a lasting impact on our organization.
As you enter a new chapter in your life, we would like to invite you to a farewell lunch on [date] at [time] at [location]. This is a token of our appreciation and a chance for us to celebrate your career and wish you all the best in your retirement.
Farewell Lunch for a Resigning Employee
Dear [Employee Name],
We appreciate your contributions to our team during your time here. We understand your decision to pursue other opportunities and wish you all the best in your future endeavors.
To show our gratitude, we would like to invite you to a farewell lunch on [date] at [time] at [location]. This will be an occasion for us to thank you for your hard work and wish you success in your new role.
Farewell Lunch for a Promoted Employee
Dear [Employee Name],
Congratulations on your well-deserved promotion to [new role]. Your dedication, skills, and positive attitude have earned you this recognition.
To celebrate your success and wish you all the best in your new role, we would like to invite you to a farewell lunch on [date] at [time] at [location]. This is an opportunity for us to express our pride and gratitude for your contributions.
Farewell Lunch for a Transferring Employee
Dear [Employee Name],
We understand your decision to transfer to another department within the organization. While we will miss your contributions to our team, we support your career growth.
To acknowledge your time here and wish you success in your new role, we would like to invite you to a farewell lunch on [date] at [time] at [location]. This is an opportunity for us to show our appreciation and send you off on a positive note.
Farewell Lunch for a Layoff
Dear [Employee Name],
This is a difficult email to write, but due to the recent layoff, your employment with us will be terminated effective [date].
We understand that this is challenging news, and we appreciate your understanding and cooperation during this transition. As a token of our gratitude, we would like to invite you to a farewell lunch on [date] at [time] at [location]. This will be an opportunity for us to acknowledge your contributions and wish you all the best in your future endeavors.
Please let us know if you can attend by [date].
We would also like to provide you with the following information:
- Severance benefits
- Outplacement services
- Contact information for key HR staff
Farewell Lunch for a Sabbatical
Dear [Employee Name],
We’re excited for you as you embark on your sabbatical from [date] to [date]. This well-deserved break will provide you with an opportunity to recharge, pursue personal interests, and return refreshed and ready to make further contributions to our team.
To celebrate your sabbatical and wish you all the best during this time, we would like to invite you to a farewell lunch on [date] at [time] at [location]. Please let us know if you can attend by [date].
Farewell Lunch for a Maternity/Paternity Leave
Dear [Employee Name],
We’re thrilled to hear about the upcoming arrival of your new baby. Congratulations on this exciting chapter in your life!
Before you start your maternity/paternity leave on [date], we would like to invite you to a farewell lunch on [date] at [time] at [location]. This is an opportunity for us to celebrate your time here and wish you all the best during this special time.
Please let us know if you can attend by [date]. We can’t wait to meet your little one upon your return.
What Exactly Is a Farewell Lunch Email?
A farewell lunch email is a formal message sent to colleagues to invite them to a lunch gathering to celebrate a departing employee’s time with the company.
Entity: Farewell lunch email
Attribute: Formal message
Value: Sent to colleagues
Entity: Farewell lunch email
Attribute: Purpose
Value: Celebrate a departing employee’s time with the company
What Elements Should Be Included in a Farewell Lunch Email?
A farewell lunch email should include essential information about the event, such as:
- Subject line: Clearly state the purpose of the email, e.g., "Invitation: Farewell Lunch for [Employee Name]"
- Body:
- Express appreciation for the departing employee’s contributions
- State the date, time, and location of the lunch
- Request RSVPs and indicate any dietary restrictions
- Closing:
- Thank attendees for their presence
- Wish the departing employee well in their future endeavors
How Can You Craft a Thoughtful Farewell Lunch Email?
To create a meaningful farewell lunch email:
- Personalize the message: Address the employee by name and acknowledge their specific contributions
- Set a positive tone: Express gratitude and celebrate the employee’s accomplishments
- Keep it concise: Provide the essential information without overwhelming recipients
- Use a professional format: Maintain a respectful tone and ensure the email is well-written
- Proofread carefully: Check for any errors in grammar, spelling, or formatting
Cheers,
That’s it for now on farewell lunch emails! Thanks for sticking with me until the end. Feel free to check out more of my articles on email etiquette, or anything else that strikes your fancy. Till next time, stay cool and keep those emails flowing!