Source ceomichaelhr.com
After an internal interview, a well-crafted follow-up email can leave a positive impression on the hiring manager and increase your chances of getting the job. This article will provide valuable tips on how to write an effective follow-up email that highlights your interest, thanks the interviewer, and demonstrates your enthusiasm for the role.
Crafting the Perfect Follow-Up Email After an Internal Interview
After the lights have dimmed on the interview room, it’s time to put pen to paper (or fingers to keyboard) and craft a compelling follow-up email. Here’s a structured guide to help you make the most of this crucial step.
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1. Timing and Subject Line
* Send your email within 24 hours of the interview.
* Keep the subject line clear and concise, such as “Follow-Up Email: [Your Name] – [Position Interview].”
2. Salutation and Opening Paragraph
* Address the hiring manager by name (if known) or “Dear Hiring Team.”
* Begin with a polite and professional greeting expressing gratitude for the interview opportunity.
3. Reflective Body
* Summarize the key points of your interview, highlighting your relevant skills and experience.
* Use specific examples to demonstrate your qualifications for the role.
* If there were any areas where you felt you could have performed better, briefly address them and explain how you would improve in the future.
4. Specific Questions or Requests
* If you have any outstanding questions or requests, include them here.
* For example, you could inquire about the next steps in the hiring process or ask for feedback on your performance.
5. Call-to-Action
* Politely reiterate your interest in the position.
* If applicable, suggest a follow-up meeting or a phone call to discuss your application further.
6. Closing and Signature
* Conclude with a professional and courteous closing, such as “Thank you again for your time and consideration.”
* Include your full name, contact information, and any links to relevant materials (e.g., resume, portfolio).
| Section | Key Elements |
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| Timing and Subject Line |
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| Salutation and Opening Paragraph |
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| Reflective Body |
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| Specific Questions or Requests |
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| Call-to-Action |
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| Closing and Signature |
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Follow-up Email Templates After Internal Interviews
Thank You and Next Steps
Dear [Candidate Name],
Thank you again for taking the time to interview for the [Position Name] position yesterday. We were impressed with your experience and qualifications.
We will be reviewing the applications and making a decision soon. If you are selected for the next round of interviews, we will be in touch within the next [Number] business days.
In the meantime, please let us know if you have any questions.
Sincerely,
[Your Name]
Feedback and Additional Information
Dear [Candidate Name],
Thank you for your interview for the [Position Name] position yesterday.
We were particularly impressed with your [Specific Qualification or Experience]. However, we would like to clarify a few details:
- [Question or Request for Additional Information]
Please respond to this email with the requested information by [Deadline].
Thank you for your cooperation.
Sincerely,
[Your Name]
Recommendation for Another Position
Dear [Candidate Name],
Thank you for your interview for the [Position Name] position yesterday.
While we were impressed with your qualifications, we believe you would be a better fit for another role within the company: [New Position Name].
This position offers similar challenges and opportunities to the [Original Position Name] role, but it aligns more closely with your experience and aspirations.
If you are interested in this opportunity, please let us know and we can schedule a follow-up interview.
Thank you again for your time and interest.
Sincerely,
[Your Name]
Decision to Hire
Dear [Candidate Name],
Congratulations!
We are pleased to offer you the [Position Name] position at [Company Name]. We believe that your skills and experience make you the ideal candidate for this role.
Please find attached the job offer letter for your review. We request that you return the signed offer letter by [Deadline].
We are excited to welcome you to the team and look forward to working with you.
Sincerely,
[Your Name]
Decision Not to Hire
Dear [Candidate Name],
Thank you for your interest in the [Position Name] position. We appreciate you taking the time to interview with us.
After careful consideration, we have decided to move forward with other candidates who were a better fit for the role at this time.
We wish you the best of luck in your job search and hope to stay in touch in the future.
Sincerely,
[Your Name]
Rejection with Feedback
Dear [Candidate Name],
Thank you for your interest in the [Position Name] position. We appreciate you taking the time to interview with us.
While we were impressed with your qualifications, we believe your experience and skillset are not quite the right fit for our current needs.
Specifically, we noticed that you have limited experience in [Specific Area]. This skill is essential for success in this role.
We encourage you to continue developing your skills in this area and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Offer Reserved for Later Date
Dear [Candidate Name],
Thank you for your excellent interview for the [Position Name] position yesterday.
We were very impressed with your qualifications and believe that you have the potential to be a valuable asset to our team.
However, we are currently experiencing a hiring freeze and are unable to make an offer at this time.
We would like to keep your application on file for future consideration. If the hiring freeze lifts and we are still in need of a candidate with your skills, we will contact you.
Thank you for your understanding and interest in [Company Name].
Sincerely,
[Your Name]
Follow-Up Email After Internal Interview
What should the tone of the follow-up email be?
After an internal interview, the follow-up email should maintain a professional and respectful tone. It should be written in a clear and concise manner, outlining the purpose of the email and expressing gratitude for the opportunity to interview.
What specific details should be included in the email?
The email should include a brief summary of the interview, highlighting your key skills and experience that align with the role. You can also mention any specific questions you have or any additional information you may want to provide.
When is the best time to send the follow-up email?
The ideal time to send the follow-up email is within 24 hours of the interview. This shows that you’re interested in the position and that you’re eager to continue the hiring process.
Thanks so much for taking the time to read about how to send a follow-up email after an internal interview. I hope you found this article helpful. If you have any other questions about job interviews or anything else career-related, be sure to check out our other blog posts. We’re always adding new content, so there’s sure to be something that can help you on your job search journey.