The forwarding of an email is a common practice in the business world, as it allows users to share information quickly and efficiently.
Email Structure and Protocol
The content, structure, and tone of your emails can have a significant impact on your professional image and your ability to communicate effectively. Below, we’ll walk you through the best practices for crafting emails which are clear, concise, and professional.
Subject Line
Keep your subject line concise and informative. The subject line should give the recipient a clear idea of the email’s purpose and entice them to open it.
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Salutation
Always start your email with a polite salutation. Use the recipient’s name if you know it.
Body
- Use short, concise sentences, and paragraphs.
- Organize your email logically, using headings or subheadings where necessary.
- Use bullet points or numbered lists to present information succinctly.
- Proofread carefully for any errors before sending.
Closing
End your email with a professional closing, such as “Sincerely” or “Best regards.” Include your name and contact information at the bottom.
Formatting
Be mindful of formatting to enhance readability:
- Use appropriate line breaks and paragraph spacing.
- Use bolding and italics sparingly to emphasize important points.
- Keep your email to one page whenever possible.
Attachments
If you need to include attachments, mention them in the body of the email and be sure to name them descriptively.
Tone
Your email’s tone should be professional and respectful, even if you’re sending it to someone you know well.
Table: Email Structure
| Section | Example |
| —- | —- |
| Subject Line | “Request for project update” |
| Salutation | “Hi Jane,” |
| Body | “Could you please provide me with an update on our project?” |
| Closing | “Thanks, John” |
7 Templates for Forwarding Emails with Different Purposes
Forwarding for Information Sharing
Subject: FYI: Important Update on Company Policy
Hi Team,
I’m forwarding this email from the Legal Department to provide you with an update on our company policy regarding [topic]. Please review and let me know if you have any questions.
Forwarding for Feedback or Input
Subject: Requesting Feedback on Hiring Candidate
Hi Everyone,
I’m forwarding this resume from a candidate we’re considering for the position of [position]. Please review and provide me with your feedback on their qualifications and potential fit for the team.
Forwarding for Action
Subject: Urgent: Please Review and Approve Expense Report
Hi [Recipient Name],
I’m forwarding this expense report to you for your review and approval. Please let me know if you have any questions or require further clarification. This needs to be approved by [deadline].
Forwarding for Record-Keeping
Subject: Documentation: Performance Review Notes
Hi Team,
I’m forwarding these notes from yesterday’s performance review meeting with [employee name]. Please keep these on file for future reference and follow-up.
Forwarding for Network Building
Subject: Connecting You with [Contact Name]
Hi [Recipient Name],
I thought you might find it beneficial to connect with [contact name]. I’m forwarding their email address and LinkedIn profile. They have expertise in [area of expertise].
Forwarding for Requesting Assistance
Subject: Seeking Help with Project Documentation
Hi [Recipient Name],
Would you be able to assist with reviewing and providing feedback on the documentation for the [project name] project? I’ve attached the draft document for your reference.
Forwarding for Appreciation or Recognition
Subject: Thank You for Your Support!
Hi [Recipient Name],
I wanted to forward this email expressing gratitude for your outstanding work on the [project name] project. Your contributions were invaluable, and I appreciate your dedication and efforts.
What is a Forward Email Sample?
A forward email sample is a reusable template that serves as a starting point for crafting emails that need to be forwarded to multiple recipients. It typically includes essential information, formatting, and boilerplate text that can be easily modified to suit specific communication needs. Forward email samples help ensure consistency and professionalism in email communication and streamline the process of forwarding emails, making it more efficient and effective.
And that’s a wrap for our quick guide on crafting forward emails. I hope this little walkthrough has helped you write better forward emails. If you have any more questions, feel free to shoot us a message. We’ll be sure to get back to you. Until next time!