Mastering Email Forwarding: A Comprehensive Forwarded Email Sample

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Forwarded email samples can be a valuable tool for HR professionals, recruiters, and others in the hiring process. They provide a way to quickly and easily share information about a candidate with others, including their resume, cover letter, and other relevant documents. Forwarded email samples can also be used to track the progress of a candidate through the hiring process, and to communicate with other team members about the candidate’s status.

Effective Forwarded Email Structure

When forwarding an email, it’s crucial to maintain clarity and professionalism. Here’s an optimal structure to follow:

Subject Line

• Original Subject Line: Include the original subject line
• Your Addition: Precede it with "Fwd:" or "FW:"

Message Body

1. Acknowledgement

• "Hi [Recipient’s Name]," or "Dear [Recipient’s Name],"

2. Reason for Forwarding

• Briefly explain why you’re sharing the email, e.g.:
  • "I thought you might find this interesting…"
  • "This relates to our upcoming project…"

3. Additional Context (Optional)

• If necessary, provide any additional information that the recipient may need to understand the context.

4. Separator

• Use a dash or hyphen to visually separate your message from the forwarded email.
• Example: "—" or "———-"

5. Forwarded Email

• Paste the original email below the separator, including the header information (subject, sender, date).
• Note: If the email is sensitive or confidential, consider requesting permission from the sender before forwarding it.

Example Table

Field	Explanation	Example
Subject Line	Original subject line with "Fwd:" prefix	"Fwd: Meeting Minutes"
Acknowledgement	Polite salutation	"Hi Sarah,"
Reason for Forwarding	Explanation of why the email is being sent	"I’m forwarding this email from our client regarding the project proposal."
Additional Context	Optional supplementary information	"We met with them last week to discuss the details."
Separator	Visual divider	"—"
Forwarded Email	Original email with header information	[Entire forwarded email]

Example Forwarded Emails for Various Reasons

Announcement of a Company Event

Greetings Team,

I’m excited to announce our upcoming [Event Name] on [Date]. This event will be held at [Time] in the [Location].

We’ll be gathering to discuss [Purpose of the Event] and share ideas. I encourage everyone to attend to connect with colleagues and contribute to our collective success.

Approval Request for a Project or Expense

Hi [Manager’s Name],

I’ve attached a proposal for the [Project/Expense Name] that I’ve been working on. I believe that this project/expense will benefit the team and organization in the following ways:

• [Benefit 1]
• [Benefit 2]

I kindly request your approval to proceed with this project/expense. I’m confident that it will deliver positive results.

Request for Information

Dear [Recipient’s Name],

I hope you’re doing well. I’m reaching out to request some information regarding [Subject of Inquiry].

Specifically, I’m interested in learning more about [Specific Information Needed]. If you have any resources or contacts that could assist me, I would greatly appreciate it.

Feedback Request

Hey [Colleague’s Name],

I’m writing to request your feedback on the [Project/Task]. I’ve attached a document that outlines my work and includes some questions for your feedback.

Your input is invaluable to me, and I’d appreciate your insights on areas for improvement and suggestions for next steps.

Reply to an External Inquiry

Dear [Applicant’s Name],

Thank you for your interest in the [Job Title] position at [Company Name]. We’ve received your application and will review it carefully.

In the meantime, we kindly ask you to complete the attached pre-screening assessment. This assessment will help us better understand your qualifications and interest in the role.

Company Update or Announcement

Team,

I’m writing to provide an update on our company’s recent progress and plans. As you know, we’ve been working diligently on [Company Initiative].

We’re pleased to announce that [Updates or Announcements]. These developments are a testament to our team’s hard work and dedication.

Internal Job Posting or Announcement

Attention Team,

We have a new job opportunity available within the organization for the position of [Job Title]. This position will be responsible for [Job Responsibilities].

Interested and qualified candidates are encouraged to apply by submitting their resume and cover letter to [Email Address].

What is a Forwarded Email Sample?

A forwarded email sample is a message that has been received and then sent on to another recipient. The original email is typically included in the body of the forwarded email, along with a brief note from the sender explaining why they are forwarding the message.

Forwarded email samples can be used for a variety of purposes, such as:

• Sharing information with colleagues
• Requesting feedback on a document
• Inviting someone to an event
• Sending a reminder about a deadline

When forwarding an email, it is important to be mindful of the following:

• The original sender’s privacy: Make sure that you have the sender’s permission to forward the email. If you are not sure, it is best to err on the side of caution and not forward the message.
• The content of the email: Forwarded emails can be easily shared with others, so it is important to make sure that the content of the email is appropriate for the intended recipient. Avoid forwarding emails that contain sensitive information or that could be considered offensive.
• The size of the email: If the original email is large, it may be better to attach it to a new email instead of forwarding it as an attachment. This will help to reduce the chances of the email being bounced back due to being too large.

How to Write a Forwarded Email Sample

To write a forwarded email sample, follow these steps:

1. In the subject line, write a brief explanation of why you are forwarding the email. For example, you could write “FYI: Meeting notes from yesterday’s meeting.”
2. In the body of the email, paste the original email. You can also include a brief note to explain why you are forwarding the message. For example, you could write “I thought you might find this interesting.”
3. Click the “Send” button to send the email.

What are the Benefits of Using Forwarded Email Samples?

There are a number of benefits to using forwarded email samples, including:

• They are easy to use: Forwarded email samples are a simple and efficient way to share information with others.
• They are time-saving: Forwarded email samples can save you time by allowing you to quickly and easily send information to multiple recipients.
• They can help you stay organized: Forwarded email samples can help you keep track of important conversations and information.

Thanks for taking the time to read my email forwarding guide! I hope you found it helpful. If you have any questions, feel free to get in touch with me. I’m always happy to help.

Be sure to visit again soon for more tips and tricks on how to get the most out of your email. I’m always adding new content, so you never know what you might find!