Forwarding Email Sample: Step-by-Step Guide and Best Practices

SilviaRoshita


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When you’re in the middle of a hectic workday, forwarding emails can be a quick and easy way to share information with your colleagues. Whether you’re sharing a meeting invite, a project update, or a funny meme, knowing how to forward an email efficiently can save you time and ensure that your message gets to the right people. In this article, we’ll provide you with step-by-step instructions on how to forward an email, offer tips for writing a clear and concise forwarding message, and share some best practices for using email forwarding to improve your communication and collaboration.

How to Write a Great Forwarding Email

Whether you’re forwarding a message to a colleague or forwarding some important information to a friend, it’s important to follow some simple guidelines to ensure that your email is clear, concise, and easy to read.

Here’s a step-by-step guide to help you write the perfect forwarding email:

1. Use a clear subject line

The subject line of your forwarding email should be clear and concise. Consider the prefix [Fwd:] to indicate that the email is forwarded. It should give the reader a good idea of what the email is about and why you’re forwarding it.

2. Add a brief introduction

Include a brief introduction in the body of your forwarding email. This introduction should explain why you’re forwarding the email and provide any necessary context.

3. Forward the email

Forward the original email in its entirety. Do not edit or remove any of the content. This ensures all information is conveyed accurately.

4. Add a closing comment

You can include a short closing comment after the forwarded email. Let the recipient know if you have further thoughts or suggestions or provide any additional context.

Optional: Add attachments

If there are any attachments relevant to the forwarded email that are not included in the original message, you can attach them to your forwarding email.

Example of a well-structured forwarding email:

Subject Line Introduction
[Fwd: Important Update from HR] Hi team, I’m forwarding this important update from HR regarding the company’s new benefits package. Please review it and let me know if you have any questions.

转发邮件范例

病假通知转发

亲爱的 [团队成员姓名],

我想转发 [员工姓名] 的电子邮件,他们从 [开始日期] 至 [结束日期] 休病假。请据此调整你的工作计划,并如有需要,安排人手支援。如有任何问题,请随时与我联系。

休假请求转发

嗨 [团队成员姓名],

请查阅 [员工姓名] 的休假请求,他们于 [开始日期] 至 [结束日期] 期间请假。请审查并批准该请求,或直接联系 [员工姓名] 进一步讨论。感谢你的配合。

离职通知转发

各位亲爱的同事,

请注意,[员工姓名] 将于 [离职日期] 离职。他们对我们团队的贡献深受我们感谢。在这个过渡期间,请密切合作,确保工作顺利进行。祝 [员工姓名] 一切顺利。

绩效审查转发

你好 [员工姓名],

我已将你的绩效审查报告转发给 [经理姓名]。请查阅并如有疑问,随时联系。我们将在 [日期] 讨论你的表现并制定改进计划。

政策变动通知转发

亲爱的 [团队成员姓名],

请查阅已更新的 [政策名称]。这些变动于 [生效日期] 生效。请仔细阅读并了解更改内容。如有任何问题,请随时与我联系。

会议更新转发

各位,

请注意,原定于 [原始日期] 的会议已更新为 [新日期],时间为 [新时间]。会议地点仍然是 [地点]。请相应调整你的行程。

客户反馈转发

嗨 [团队成员姓名],

请查阅我们最近从 [客户姓名] 收到的客户反馈。感谢你的辛勤工作,确保为我们的客户提供卓越的体验。请务必继续努力,并如有任何需要改进的地方,请随时向我反馈。

What’s the Purpose of Forwarding Email?

Forwarding email allows you to share the received email along with its content to another recipient.

Hey there! Thanks for sticking around and checking out our sample email forwarding guide. We hope it was helpful in showing you how to get those pesky emails out of your inbox and into the right hands.

If you’ve got any other email-related questions, be sure to drop by again. We’ve got plenty more tips and tricks up our sleeves, so you won’t want to miss out!

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