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Hotel birthday special request emails are a great way to show your guests that you care about them and want to make their stay as special as possible. By sending a personalized email with a special offer or request, you can increase guest satisfaction and loyalty. Hotel staff, hotel management, hotel guests, and hotel services are closely related to “hotel birthday special request email sample”. Hotel staff can use these emails to send special offers or requests to hotel guests. Hotel management can use these emails to track guest preferences and improve hotel services. Hotel guests can use these emails to request special amenities or services for their birthday.
Send a Birthday Surprise Request
It’s your best friend’s birthday and you’re planning a fun night out at that fancy hotel downtown. You’ve heard they offer a special birthday package. Here’s how to send an email to the hotel and ask about it:
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Subject: Birthday Surprise Request
Introduction
Hi [Hotel Name],
I hope this email finds you well.
I’m reaching out to inquire about your birthday special package. My best friend, [Friend’s Name], is turning [Age] on [Date]. We’re planning a special surprise for her, and I’m hoping you can help me make it extra special.
Request Details
We’re interested in booking a room for [Number] nights, from [Check-in Date] to [Check-out Date]. We’re looking for a room with [Amenities].
In addition to the room, we’d love to add the following birthday surprises:
- A bottle of champagne
- A birthday cake
- A “Happy Birthday” banner
Package and Pricing
I’d appreciate it if you could provide me with information on the following:
- The price of the birthday special package
- Any additional charges for the birthday surprises
- Subject line: Craft a concise and attention-grabbing subject line that succinctly conveys the purpose of your email. For example, "Birthday Celebration Inquiry at [Hotel Name]".
- Salutation: Address the recipient appropriately, using the hotel manager’s name or a generic salutation if unknown.
- Introduction: Begin with a brief introduction, stating your name and purpose for contacting the hotel.
- Request details: Clearly outline your birthday special request, including the dates of your stay, the number of guests, and any specific preferences or amenities you desire.
- Reason: Express the reason for your birthday celebration and how it would be enhanced by choosing the specific hotel.
- Budget: If applicable, provide an approximate budget range for the accommodation and amenities you are seeking.
- Availability: Inquire about the hotel’s availability during your desired dates and request confirmation.
- Closing: End the email with a polite and appreciative tone, thanking the recipient for their time and consideration.
- Call-to-action: Include a specific call-to-action, such as requesting a quote or callback to discuss your request further.
- Professionalism: Maintain a professional tone throughout the email, using proper grammar and punctuation.
- Include personal details, such as your name, date of birth, and anniversary date.
- Express how the hotel’s amenities or location align with your celebration plans.
- Share any special requests or preferences that would make your birthday stay memorable.
- State your request for a discount upfront in the subject line.
- Provide a concise justification for the discount request, such as loyalty to the hotel or a special occasion.
- Be specific about the discount amount or percentage you are seeking.
- Offer additional details that may strengthen your request, such as a past positive experience or a referral.
- Send a polite reminder email a few days after your initial inquiry.
- Call the hotel and speak directly to the manager or reservations department.
- Be patient and understanding, as it may take some time for your request to be processed.
Contact Information
Please feel free to contact me if you have any questions or need additional information.
My contact information is as follows:
Name: [Your Name]
Email: [Your Email]
Phone Number: [Your Phone Number]
Table Summary (Optional)
| Item | Quantity | Price |
|---|---|---|
| Room | 1 | $XXX |
| Champagne | 1 | $XXX |
| Birthday Cake | 1 | $XXX |
| Banner | 1 | $XXX |
| Total | $XXX |
Conclusion (Optional – Don’t Include)
Thank you for your time and consideration. We look forward to hearing from you soon.
Sincerely,
[Your Name]
7 Sample Hotel Birthday Special Request Email Samples for Different Reasons
Celebrating a Milestone Birthday
Dear [Hotel Name],
My name is [Your Name] and I’m writing to inquire about booking a room at your hotel for my upcoming [Milestone] birthday celebration. This special occasion holds great significance for me, and I’m looking for a memorable experience.
I understand that you offer birthday packages. Could you please provide me with more information on the available options? I’m interested in a room with [Amenities] and would appreciate any special amenities or discounts you may offer for birthday celebrations.
Anniversary and Birthday Combined Celebration
Dear [Hotel Name],
Hello! I’m reaching out to inquire about a special request for my upcoming anniversary and birthday celebration. My name is [Your Name] and my partner’s name is [Partner’s Name].
We’re celebrating our [Anniversary Number] wedding anniversary on [Anniversary Date] and my birthday on [Birthday Date]. We’ve decided to combine these special occasions and create a memorable experience.
Could you please share information on your availability and any special packages or amenities you offer for combined anniversary and birthday celebrations?
Birthday Getaway with Friends
Dear [Hotel Name],
Greetings! My name is [Your Name] and I’m planning a birthday getaway with a group of [Number] friends.
We’re looking for a hotel that offers [Amenities] and a festive atmosphere. We’re open to exploring different room options and would appreciate any discounts or special amenities you may offer for groups or birthday celebrations.
Please let us know if you have any availability during our desired dates, [Start Date] to [End Date].
Birthday Staycation
Dear [Hotel Name],
Hello! I’m writing to inquire about a birthday staycation at your hotel. My name is [Your Name] and I’m a local resident.
I’m looking for a way to celebrate my birthday without leaving town. I’d like to book a cozy room with [Amenities]. I’m interested in your hotel’s [Hotel Feature] and would appreciate any special treats or discounts you may offer for birthday staycations.
Birthday Surprise for a Loved One
Dear [Hotel Name],
Hello! I’m reaching out to plan a surprise birthday party for my [Relationship to Loved One], [Loved One’s Name].
I’m looking for a private room that can accommodate [Number] guests. I’d like to decorate the room in advance and would appreciate if you could provide any amenities or assistance I may need to make this surprise special.
Please let me know if you have any availability on [Date].
Birthday Celebration with a Special Activity
Dear [Hotel Name],
Greetings! My name is [Your Name] and I’m planning a birthday celebration with a unique twist.
I’m looking for a hotel that offers [Hotel Activity]. I’m interested in booking a room and participating in the activity on my birthday, [Date].
Please provide me with more information on the available packages and any special amenities or discounts you offer for birthday celebrations combined with special activities.
Birthday Retreat for Self-Care
Dear [Hotel Name],
Hello! I’m writing to inquire about a birthday retreat for myself.
I’m turning [Age] and I’d like to celebrate by focusing on self-care and well-being. I’m looking for a hotel that offers [Wellness Amenities] and a serene atmosphere.
Please share information on your availability and any special packages or amenities you may offer for birthday retreats with a focus on wellness.
Hotel Birthday Special Request Email Sample
What factors should be considered when crafting a hotel birthday special request email?
When crafting a hotel birthday special request email, consider the following factors:
Additional Questions and Answers
How can I personalize a hotel birthday special request email?
What should I include in a hotel birthday special request email to request a discount?
What are some tips for following up on a hotel birthday special request email?
Well, that’s it for my quick guide on crafting the perfect hotel birthday special request email. I hope you found it useful and managed to get a chuckle or two out of my silly “dear hotel” jokes. If you need more inspiration or have any other hotel-related conundrums, be sure to swing by again. I’ll be here, crafting more witty emails and sharing all my hotel wisdom with you. Ta-ta for now!