Email forwarding, an important aspect of email communication, involves the act of sending an existing email to a new recipient or group of recipients. This action, typically performed by an email sender, requires the use of specific phrases and terms to clearly convey the intention of forwarding the email. Whether it’s a simple “FYI” or a more formal “Please see the attached”, understanding the appropriate language for forwarding emails is crucial for effective communication.
Source hinative.com
How to Forward an Email Professionally
Forwarding an email is simple, but knowing the best way forward an email politely and professionally can make a difference.
These steps will help you write a great email forward that is clear, professional, and easy to read.
Also Read
1. Choose a Proper Subject Line
Start by updating the subject line to reflect the new context. Keep it short but include the relevant information, especially if you are forwarding to multiple recipients.
- Original subject: Project Update
- Forwarded subject: FW: Project Update for Team A
2. Add Your Introduction
Start your email with a brief introduction, explaining why you are forwarding it and include any context necessary to make sense of the content.
For example:
Hi Team,
I’m forwarding this project update to you for your information.
Please review and let me know if you have any questions.
3. Include Relevant Information
If providing additional information, make sure to put it above the forwarded email, so that it will be read first. This could include:
- Background information
- Instructions or requests
- Attachments
4. Use Forwarding Etiquette
- Remove unnecessary text: Trim out any unnecessary information or previous conversations before forwarding.
- Highlight key points: If there is a specific point you want to emphasize, use highlighting or bold to draw attention to it.
- Avoid large attachments: If you need to share large files, consider using a file-sharing service or cloud storage instead.
5. Professional Ending
End your email with a professional sign-off, such as:
Best regards,
[Your Name]
How to Forward Emails with a Touch of Professionalism
To Request Feedback
I’m forwarding this email to you as I would love to get your input on the proposed changes to our hiring process.
Your expertise in this area would be invaluable, and I appreciate any feedback you can provide.
To Share Information
I’m sharing this email with you as it contains some relevant information regarding our upcoming employee training program.
Please review the attached documents for more details.
To Follow Up
I’m forwarding this email to you as a follow-up to our previous conversation about the performance appraisal system.
As promised, I’ve attached a draft of the revised evaluation form for your review.
To Introduce Colleagues
I’m forwarding this email to introduce you to John, our new software engineer.
John will be working closely with your team on the upcoming project, and I’m sure you’ll find him a valuable asset.
To Provide Context
I’m forwarding this email to you to provide some context for the meeting we’ll have tomorrow.
The attached agenda will give you a better understanding of the topics we’ll be discussing.
To Delegate a Task
I’m forwarding this email to you as I’m currently out of the office.
I would appreciate it if you could follow up with Mary regarding the payroll issue. Please let me know if you have any questions.
To Share a Resource
I’m forwarding this email to you as I thought you might find this article on employee engagement interesting.
It offers some great tips and ideas that we could implement in our organization.
How do you say you are forwarding an email?
Subject: Email forwarding: [Subject of the forwarded message]
Body:
Dear [Recipient Name],
I am forwarding you an email I received from [Sender Name] on [Date]. The subject of the email is "[Subject of the forwarded message]".
I believe this email may be of interest to you because it is related to [Reason for forwarding].
Please let me know if you have any questions.
Best regards,
[Your Name]
[Your Position]
[Company Name]Well, there you have it! Now you know how to say you’re forwarding an email like a pro. Thanks for reading! If you have any other email writing questions, feel free to ask. Be sure to visit our blog again for more great tips and tricks on how to write effective emails.
- Instructions or requests