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Internal job applications are a great way to advance your career and often go to employees already familiar with company culture and policies. By applying for a position internally, you can move up within the organization or take a position in a different department. If you have found an internal position you are interested in, the application process should be much easier than applying for an external position, especially if you have already been a high achiever in your current role. This guide will help you to prepare and submit an effective internal application.
Applying for Internal Positions via Email: A Comprehensive Guide
When applying for an internal position, it’s crucial to approach it strategically. Here’s an in-depth guide on crafting an effective email application.
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Subject Line
- Keep it brief and attention-grabbing.
- Example: “Application for [Position Name] – [Internal Candidate]”
Salutation
Address the recipient by their formal name and position.
Paragraph 1: Introduction
- State your interest in the open position and briefly explain why you’re the right fit.
- Mention your current role and time spent in the company.
Paragraph 2: Skills and Experience
- Highlight the relevant skills and experience that align with the position’s requirements.
- Quantify your accomplishments whenever possible.
- Consider using bullet points for clarity.
Paragraph 3: Additional Qualifications
- List any additional qualifications that you possess, such as certifications or ongoing education.
- Emphasize how these qualifications contribute to your suitability for the role.
Paragraph 4: Availability and Reference
- State your availability for the position.
- Offer to provide references upon request.
Call to Action
Request an interview or ask the recipient to consider your application.
Additional Tips
Consider the following tips for a successful email application:
| Element | Best Practice |
|---|---|
| Proofreading | Proofread your email carefully for any grammatical errors or typos. |
| Tone | Maintain a professional yet enthusiastic tone throughout the email. |
| Length | Keep your email concise and to the point while providing enough detail. |
| Formatting | Use clear and easy-to-read formatting, such as bullet points and short paragraphs. |
Sample Email Applications for Internal Positions
Seeking Growth and Development
Dear [Hiring Manager’s Name],
I am writing to express my keen interest in the recently posted position of [Position Name] within the [Department Name]. I have been employed with [Company Name] for [Number of Years] and have consistently exceeded expectations in my current role as [Current Role].
Throughout my tenure, I have consistently demonstrated my dedication to the company’s goals and have consistently sought opportunities for growth and development. I am confident that my skills and experience would be a valuable asset to your team.
Expanding Responsibilities
Dear [Hiring Manager’s Name],
I hope this email finds you well. I am writing to inquire about the internal position of [Position Name] that I noticed has recently become available.
I have been with [Company Name] for [Number of Years] as a [Current Role], and I have consistently taken on additional responsibilities and projects outside of my job description.
- Led a cross-functional team to improve employee engagement
- Developed and implemented a new performance management system
- Represented the HR department at industry conferences
I am eager to continue expanding my responsibilities and contributing to the success of [Company Name].
Career Transition
Dear [Hiring Manager’s Name],
I am writing to you today to formally apply for the position of [Position Name], which I understand is currently available within the company.
I have worked as [Current Role] at [Company Name] for the past [Number of Years] and have a proven track record of success in [relevant skills]. However, I feel that my skills and interests are better aligned with the responsibilities of the [Position Name] role.
I am confident that I can quickly transition into this role and make a significant contribution to the team. I am a highly motivated and results-oriented individual with a strong work ethic.
Lateral Move
Dear [Hiring Manager’s Name],
I am writing to express my interest in the position of [Position Name] that I recently saw advertised within the company.
I have been working in the [Industry] industry for [Number of Years] and have held various roles including [Previous Roles]. I am confident that my skills and experience would be a valuable asset to your team.
While I am satisfied with my current role, I am looking for a lateral move that will allow me to use my skills and experience in a different setting and to take on new challenges.
Returning to Work
Dear [Hiring Manager’s Name],
I am writing to express my interest in returning to work in the [Position Name] position at [Company Name]. I have been away from the workforce for [Number of Years] to focus on [Reason for Absence].
I am excited to return to work and believe that my skills and experience would make me a valuable asset to your team. I am confident that I can quickly get up to speed and contribute significantly to the organization.
Re-entry into Previous Role
Dear [Hiring Manager’s Name],
I am writing to apply for my previous role as [Position Name] with [Company Name].
I held this position from [Start Date] to [End Date] and left to explore other opportunities. After some time away, I have decided that I enjoyed my work at [Company Name] and would like to return.
I believe that my skills and experience would be an asset to your team, and I am eager to contribute to the company’s success once again.
Relocation
Dear [Hiring Manager’s Name],
I am writing to express my interest in the position of [Position Name] that is currently available in the [City/State] office.
I am currently employed as a [Current Role] in the [Current Location] office and have been with [Company Name] for [Number of Years]. I am eager to relocate to [City/State] for personal reasons.
I am confident that my skills and experience would be a valuable asset to your team in the [City/State] office. I look forward to hearing from you soon.
How to Apply for Internal Position via Email: A Comprehensive Guide
How should I approach applying for an internal position via email?
The subject line of your email should clearly state your interest in the specific internal position that you are applying for. For instance, you could write "Application for Internal Position: [Position Title]." In the body of your email, you should address the hiring manager or HR representative directly, if possible. Express your enthusiasm for the position and state how your skills and experience align with the requirements of the role. Provide concrete examples of your accomplishments in previous roles within the company that demonstrate your qualifications. You should include a professional resume and cover letter as attachments to your email.
What are some common mistakes to avoid in an internal job application email?
Avoid making common mistakes such as failing to proofread your email for errors or using an unprofessional or casual tone. Additionally, be sure to tailor your application email specifically to the position you are applying for and explain why your qualifications make you a suitable candidate.
What are the additional factors to consider when applying for an internal position by email?
In addition to the aforementioned guidelines, you may want to consider doing some networking with individuals who work in the department or business unit where the position is located. This can help you gain more information about the role and make a more informed application. Moreover, be sure to follow up with the hiring manager or HR representative after submitting your application to reiterate your interest in the position and inquire about the next steps in the hiring process.
And that’s a wrap! Thanks for hanging out with me. If you have any questions, don’t hesitate to drop me a line. I’ll be publishing more articles like this in the future, so be sure to check back later for more tips and tricks to help you write effective emails.