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Confirming quotations in email has become important. Especially for businesses, sending a quotation confirmation email is essential to getting a deal. A quotation confirmation email serves as a binding agreement between the sender and receiver. It outlines the terms and conditions of the quoted price, and ensures that both parties are clear on what is being offered. The quotation confirmation email should include the following: Name of the person requesting the quote, Name of the person providing the quote, Date of the quote, Terms of the quote, including the price, Acceptance of the quote, and Signature of the person accepting the quote.
Confirming Quotations in Emails
Quando você está enviando uma cotação para um cliente ou fornecedor, é importante confirmar a precisão e o entendimento das informações fornecidas. Aqui está uma estrutura recomendada para confirmar uma cotação por e-mail:
Also Read
Assunto
- Confirmação da Cotação [Número da Cotação]
Introdução
Comece o e-mail saudando o destinatário e referenciando a cotação específica que você está confirmando, por exemplo:
“Caro [Nome do Destinatário],”
“Estou escrevendo para confirmar a cotação nº [Número da Cotação] que enviei a vocês em [Data].”
Detalhes da Cotação
| Item | Quantidade | Descrição | Preço Unitário | Total |
|---|---|---|---|---|
| Produto A | 10 | Descrição do Produto A | $100,00 | $1.000,00 |
| Serviço B | 5 | Descrição do Serviço B | $200,00 | $1.000,00 |
| Desconto | – | Desconto de 10% | – | $200,00 |
| Total Geral | – | – | – | $1.800,00 |
Liste os itens, quantidades, descrições, preços unitários e valores totais da cotação em uma tabela clara e organizada.
Prazo de Validade
Indique o prazo de validade da cotação, por exemplo:
“Esta cotação é válida por 30 dias a partir da data de envio.”
Termos e Condições
Indique os termos e condições relevantes, como termos de pagamento, política de reembolso e garantia, por exemplo:
“Termos de pagamento: 50% adiantado, 50% na entrega.”
“Política de reembolso: Nenhum reembolso é permitido após 14 dias da data de entrega.”
Etapas Seguintes
Se aplicável, indique as próximas etapas que o destinatário deve tomar, como:
- Aprovar a cotação
- Solicitar alterações
- Agendar uma reunião para discutir mais a cotação
Agradecimento
Agradeça ao destinatário pelo tempo e consideração, por exemplo:
“Obrigado por sua atenção a esta cotação. Estamos ansiosos para trabalhar com vocês.”
Assinatura
Inclua sua assinatura profissional, incluindo seu nome, cargo e informações de contato.
How to Confirm a Quotation in an Email
1. To Request Payment
Dear [Recipient’s Name],
I hope this email finds you well.
I am writing to confirm our quotation for the services you requested. Enclosed is a PDF copy of the document for your records.
To proceed, please remit payment in the amount of [amount] to the following account:
- Bank Name: [bank name]
- Account Number: [account number]
Upon receipt of payment, we will begin working on your project immediately.
Thank you for your business.
Sincerely,
[Your Name]
2. To Finalize Details
Dear [Recipient’s Name],
I hope this email confirms our agreement on the following:
- Project Scope: [project scope description]
- Timeline: [start date] to [end date]
- Budget: [budget amount]
Please let me know if you have any questions or require any further clarification.
Once you have reviewed and accepted these details, please sign and return the attached quotation to finalize our arrangement.
Thank you for your continued support.
Best regards,
[Your Name]
3. To Reschedule a Service
Dear [Recipient’s Name],
We understand that you had to reschedule your [service name] appointment due to unforeseen circumstances.
We have adjusted our schedule accordingly and can now provide the service on [new date] at [new time].
Please confirm if this new schedule works for you.
If so, we will proceed with the service and send you an updated invoice.
Thank you for your flexibility.
Sincerely,
[Your Name]
4. To Confirm a Product Order
Dear [Recipient’s Name],
We have received your order for the following products:
- [product 1]
- [product 2]
The total amount due is [amount].
We will ship your order within [number] business days.
If you have any questions or need to make changes to your order, please let us know before [date].
Thank you for your purchase.
Best regards,
[Your Name]
5. To Confirm a Cancellation
Dear [Recipient’s Name],
We are writing to confirm the cancellation of your order for [product/service name].
We regret any inconvenience this may cause.
If you have already made payment, we will process a refund to your account within [number] business days.
Thank you for your understanding.
Sincerely,
[Your Name]
6. To Follow Up on a Quotation
Dear [Recipient’s Name],
I hope you are well.
I am following up on the quotation I sent you on [date].
I understand that you may have been busy and might have overlooked it.
I would appreciate it if you could take a moment to review the quotation and let me know if you have any questions or need any further information.
I am available to schedule a call to discuss your needs further.
Thank you for your time and consideration.
Best regards,
[Your Name]
7. To Thank for Confirmation
Dear [Recipient’s Name],
Thank you for confirming the [service/product name] order.
We have received your payment and will begin processing your order immediately.
You will receive an email with your order status and tracking information once it is shipped.
If you have any questions, please do not hesitate to contact us.
We appreciate your business.
Sincerely,
[Your Name]
How to Confirm Quotation in Email?
Answer:
To confirm a quotation in an email, you should clearly state your acceptance of the quotation and include relevant details such as price, quantity, delivery date, and payment terms. Acknowledge the sender, thank them for the quotation, and express your willingness to proceed with the order. Provide any necessary clarifications or requests for modifications, if required. Reiterate your agreement to the quotation’s terms and conditions, and end the email with a professional closing.
Other Questions and Answers
How to Properly Format a Quotation Confirmation Email?
Answer:
A quotation confirmation email should be clear and concise. Use professional language and proper formatting, including a subject line that indicates the purpose of the email. Include the quotation reference number, product or service description, quantity, price, delivery date, and payment terms. State your acceptance of the quotation and any specific requests or modifications. End the email with a professional closing and your contact information.
What to Include in a Quotation Confirmation Email?
Answer:
A quotation confirmation email should include the following information:
- Acknowledgment of the quotation
- Confirmation of your acceptance
- Quotation reference number
- Product or service description
- Quantity
- Price
- Delivery date
- Payment terms
- Any specific requests or modifications
- Professional closing with your contact information
And that’s it for our quick guide on how to confirm quotations in email! Next time you need to send a quote, be sure to follow these steps to make the process smoother and more efficient.
Thanks for reading, and be sure to check back for more helpful tips and guides in the future!