Source support.timesheetmobile.com
How to Send Timesheet by Email
Sending your timesheet by email is a convenient and efficient way to submit your hours to your employer. To ensure that your timesheet is processed accurately and on time, follow these simple steps:
1. Prepare Your Timesheet
- Fill out your timesheet completely and accurately.
- Include all the required information, such as your name, employee ID, pay period, and hours worked.
- Review your timesheet carefully for any errors before submitting it.
2. Attach Your Timesheet
- Save your timesheet as a PDF or Excel file.
- Attach the file to a new email.
- Make sure the file is attached securely and is not too large.
3. Send Your Email
- Send the email to the designated email address provided by your employer.
- Include a clear subject line that indicates that you are submitting your timesheet.
- Keep your email message brief and professional, simply stating that you are attaching your timesheet for the specified pay period.
4. Follow Up (Optional)
If you have not received confirmation that your timesheet has been received within a reasonable amount of time, follow up with the appropriate person in your organization. This can be done via email or by using your company’s internal communication system.
Also Read
Troubleshooting Tips
| Issue | Solution |
|---|---|
| My email attachment is too large. | Reduce the file size of your timesheet by compressing it or using a different file format. |
| I am not sure where to send my timesheet. | Contact your supervisor or HR department for the correct email address. |
| I have not received a confirmation that my timesheet has been received. | Follow up with the appropriate person in your organization via email or your company’s internal communication system. |
7 Ways to Send a Timesheet by Email
A timesheet is a record of an employee’s work hours. It is used to track the amount of time an employee spends on different tasks and projects. Timesheets can be used for payroll purposes, to track employee productivity, and to manage project costs.
There are several ways to send a timesheet by email. The best method depends on the specific circumstances. Here are seven examples of how to send a timesheet by email:
To submit a regular timesheet
Subject: Timesheet for [week or pay period ending]
Dear [Recipient name],
Please find attached my timesheet for the [week or pay period ending]. I have included a breakdown of my hours worked on each task or project.
Thank you for your time.
Sincerely,
[Your name]
To correct an error on a previously submitted timesheet
Subject: Correction to timesheet for [week or pay period ending]
Dear [Recipient name],
I am writing to correct an error on my timesheet for the [week or pay period ending]. I accidentally reported [incorrect number] hours worked on the [task or project name] task. The correct number of hours worked is [correct number].
I have attached a corrected timesheet. Please let me know if you have any questions.
Thank you for your time.
Sincerely,
[Your name]
To request approval for overtime hours
Subject: Request for overtime approval
Dear [Recipient name],
I am writing to request approval for [number] overtime hours worked on the [project name] project. I worked these hours in order to [reason for overtime].
I have attached a timesheet that shows my overtime hours. Please let me know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your name]
To request a leave of absence
Subject: Request for leave of absence
Dear [Recipient name],
I am writing to request a leave of absence from [start date] to [end date]. I am requesting this leave for [reason for leave].
I have attached a timesheet that shows my available vacation time. I have [number] days of vacation time remaining.
Please let me know if my request is approved.
Thank you for your time and consideration.
Sincerely,
[Your name]
To notify of an extended absence
Subject: Notification of extended absence
Dear [Recipient name],
I am writing to notify you of an extended absence from work. I will be out of the office from [start date] to [end date].
I have [number] days of sick leave remaining. I have also attached a timesheet that shows my available leave time.
I will be checking my email regularly and will respond to any urgent messages.
Thank you for your understanding.
Sincerely,
[Your name]
To request a change in work schedule
Subject: Request for change in work schedule
Dear [Recipient name],
I am writing to request a change in my work schedule. I would like to start working [new start time] and end working [new end time].
I am requesting this change in order to [reason for change].
I have attached a timesheet that shows my current and proposed work schedules.
Please let me know if my request is approved.
Thank you for your time and consideration.
Sincerely,
[Your name]
To submit a timesheet for a remote employee
Subject: Timesheet for [remote employee name]
Dear [Recipient name],
Please find attached the timesheet for [remote employee name] for the [week or pay period ending].
[Remote employee name] has been working remotely from [location]. They have been working on the following tasks or projects:
- [Task or project 1]
- [Task or project 2]
- [Task or project 3]
Please let me know if you have any questions.
Thank you for your time.
Sincerely,
[Your name]
How to send timesheet by email?
Sending your timesheet by email makes it easy for you and your employer to track your hours worked. To do so, first ensure that your timesheet is complete and accurate. It should include the following information:
- Your name
- The dates covered by the timesheet
- The hours you worked each day
- Any overtime hours worked
- Your total hours worked for the week
Once your timesheet is complete, scan it and save it as a PDF file. Then, attach the PDF file to an email and send it to your employer. In the email, be sure to include a brief message explaining what the attachment is and any relevant details, such as the pay period that the timesheet covers.
How to set up an automatic email notification for timesheet submission?
Many time tracking software applications allow you to set up automatic email notifications for timesheet submission. This can be a helpful way to ensure that your timesheets are submitted on time and that your employer is always up-to-date on your hours worked. To set up an automatic email notification, first log in to your time tracking software application. Then, navigate to the settings menu and look for the option to set up email notifications. Once you have found the correct setting, enter your email address and select the frequency with which you want to receive notifications. You can choose to receive notifications daily, weekly, or monthly.
How to send timesheet by email with attachment in Outlook?
To send a timesheet by email with attachment in Outlook, first open a new email message. Then, click on the “Attach File” button in the toolbar. A file explorer window will open. Navigate to the location of your timesheet file and select it. Then, click on the “Open” button. The timesheet file will be attached to the email message. In the email body, type a brief message explaining what the attachment is and any relevant details, such as the pay period that the timesheet covers. Then, click on the “Send” button to send the email.
Alright, folks! That’s about all you need to know about emailing timesheets like a pro. Thanks for sticking with me through this little guide. I hope it’s made your life a little easier. If you have any other questions about timesheets or workplace awesomeness, swing by and visit again soon, you know I’ve got your back on productivity tips!