Source quivermarketing.com
Errata, corrections, amendments, and retractions are essential tools for rectifying errors in written communication.
Erratum in Emails: A Guide to Proper Usage
Errata, the plural form of erratum, are corrections to errors found in published works, including emails. They are essential for maintaining accuracy and credibility in written communication. Here’s a detailed guide on how to use errata effectively in emails:
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Format and Structure
Errata should be formatted concisely and clearly for easy understanding. Follow this structure:
- Subject line: Indicate “Erratum” or “Correction Notice.”
- Body:
- State the correction by restating the error and providing the revised text.
- Include the date and time of the original email to which the erratum refers.
- Optionally, provide a brief explanation for the error.
When to Use Erratum
Erratum should be used to correct:
- Factual errors
- Typos and grammatical mistakes
- Omissions and incorrect information
Avoid using erratum for minor spelling or stylistic errors that do not impact the meaning of the email.
Distribution
Distribute the erratum to all recipients of the original email as soon as possible.
| Method | Advantages | Disadvantages |
|---|---|---|
| Reply to the original email thread | Keeps the erratum within the same email chain | Recipients may miss it if they don’t regularly check their email |
| Send a separate email | Ensures all recipients receive the erratum promptly | May result in a cluttered inbox |
Tips for Effective Erratum
To write effective errata, follow these tips:
- Be brief and to the point.
- Use clear and unambiguous language.
- Acknowledge the error and apologize if necessary.
- Distribute the erratum promptly.
- If possible, include a link to the original email for context.
- Bug fixes and performance improvements
- New feature: Ability to export data to Excel
- Improved user interface
- A clear and concise explanation of the error
- Any necessary corrections to the original content
- An apology for the error
How to Use Erratum in Email for Different Reasons
Error in Job Posting
Dear Candidates,
We would like to issue an erratum regarding a recent job posting for a Marketing Manager. An error was made in the starting salary range, which was incorrectly stated as $60,000 to $80,000. The correct salary range is $70,000 to $90,000. We apologize for any inconvenience or confusion this may have caused.
We appreciate your understanding and look forward to receiving your applications.
Typographical Error in Announcement
Dear Employees,
Please disregard the error in the announcement email sent earlier today. The correct venue for the upcoming company event is the Hilton Hotel, not the Marriott Hotel. We regret the inconvenience and thank you for your understanding.
Factual Mistake in Newsletter
Dear Subscribers,
In the latest issue of our newsletter, an error was made in the article about employee benefits. We incorrectly stated that dental insurance coverage includes orthodontics. Upon further review, we have determined that this information is incorrect. Dental insurance does not currently cover orthodontics.
We apologize for the error and any inconvenience it may have caused.
Missing Information in Policy Update
Dear Managers,
We have discovered an omission in the latest policy update emailed yesterday. The new dress code policy now requires employees to wear closed-toe shoes. This information was inadvertently left out of the initial email.
Please convey this update to all employees and ensure compliance with the new policy.
Incorrect Contact Information
Dear Customers,
We apologize for a recent error on our website where our contact email address was listed incorrectly. The correct email address is [email protected].
Please disregard the previous incorrect email address and contact us at the correct address for any inquiries or support.
Error in Salary Offer
Dear Candidate,
We would like to issue an erratum regarding the salary offer extended to you in our previous email. An error was made in the calculation, and the correct salary offer is $85,000 per year, not $80,000. We regret any confusion this may have caused and hope that you will still consider joining our team.
Update to Product Description
Dear Customers,
We have discovered an error in the product description for our latest software release. The correct product description is as follows:
We apologize for any inconvenience and thank you for your understanding.
How to Use Erratum in Email
What is the correct way to use erratum?
An erratum is a notification of an error in a publication. When used in an email, an erratum should be concise and clear, and it should be placed at the beginning of the email. The subject line of the email should include the word “erratum,” and the body of the email should explain the error and provide any necessary corrections.
Where should an erratum be placed in an email?
An erratum should be placed at the beginning of an email, just below the subject line. This will ensure that the recipient sees the erratum immediately and is not confused by any subsequent content in the email.
What information should be included in an erratum?
An erratum should include the following information:
Well, that’s it for our quick crash course on using “erratum” in emails. Remember, it’s all about owning your mistakes gracefully and letting your recipients know you’ve got their backs. Keep these tips in mind and your emails will be error-free and oh-so-professional.
Cheers to clear communication! Drop by again soon for more writing adventures.