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An assignment submission email is a crucial communication between students, professors, and teaching assistants. Its purpose is to deliver completed assignments to the appropriate recipient effectively and professionally. This article provides a comprehensive guide on crafting an email that successfully achieves this goal. It covers essential elements like subject line, greeting, body, and closing. Understanding the formatting, clarity, and tone appropriate for academic correspondence ensures that your assignment submission email conveys your work with confidence and professionalism.
Crafting an Effective Email to Submit an Assignment
Submitting assignments via email is a common practice in both academic and professional settings. To ensure your email is clear, professional, and meets the requirements, follow this structured approach:
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Subject Line
Create a concise subject line that accurately reflects the purpose of the email. Use keywords that will help the recipient identify the assignment, such as the course name, assignment title, or due date.
Salutation
Begin your email with a formal salutation, such as “Dear Professor [Professor’s Name]” or “To whom it may concern.” Avoid using informal greetings like “Hi” or “Hey.”
Body
The body of your email should include the following essential elements:
- Brief Introduction: State the purpose of your email and identify the assignment you are submitting.
- Attachment Information: Clearly indicate the name of the file containing your assignment and the format (e.g., .docx, .pdf).
- Additional Notes (Optional): If necessary, provide any relevant context or notes that may be helpful for the recipient.
Attachments
Attach the assignment file to the email. Ensure the file is in the requested format and has a clear and concise name.
Closing
Conclude your email with a polite closing statement, such as “Sincerely,” “Thank you for your time and consideration,” or “Best regards.” Be sure to include your full name.
Formatting
- Use clear and concise language.
- Proofread your email for any errors.
- Use proper email etiquette (e.g., avoid using all caps or excessive exclamation points).
Template
| Element | Example |
|---|---|
| Subject Line | Assignment Submission: [Assignment Title] for [Course Name] |
| Salutation | Dear Professor Smith, |
| Body | I am writing to submit my assignment for the [Assignment Title] assignment. Attached is the file titled “MyAssignment.docx.” |
| Attachments | MyAssignment.docx |
| Closing | Sincerely, [Your Name] |
How to Write an Email to Submit Assignment for Different Reasons
Example 1: Thesis Submission
Dear Professor [Professor’s Name],
I am writing to submit my thesis, “[Thesis Title],” for consideration. My research has explored the impact of [Research Variables] and I am confident that it will be of value to the academic community.
I have attached a PDF file containing my thesis, as well as a separate abstract document.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 2: Project Submission
Dear [Team Lead/Manager Name],
Please accept the attached project deliverables for the [Project Name] project.
The deliverables include:
- Project plan
- Functional specifications
- Software build
- User manual
The project has been completed on time and within budget, and I am confident that it meets all the requirements specified in the project scope.
Thank you for your support and guidance throughout this project.
Sincerely,
[Your Name]
Example 3: Late Submission
Dear Professor [Professor’s Name],
I am writing to request an extension for the [Assignment Name] assignment. I understand that the original due date was [Original Due Date], but I would appreciate it if I could have an extension until [Requested Due Date].
The reason I am requesting an extension is because [Reason for Late Submission]. I have already completed the majority of the assignment, and I am confident that I can complete it to a high standard within the extended deadline.
I apologize for any inconvenience this may cause, and I hope that you will grant me this request.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 4: Resubmission
Dear [Professor/Teacher Name],
I am writing to submit a revised version of my [Assignment Name] assignment.
I received feedback on my original submission, and I have made the following changes:
- [List of Changes]
I believe that these changes address the feedback I received, and I hope that you will be satisfied with my revised submission.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 5: Group Project Submission
Dear [Professor/Teacher Name],
On behalf of my group, I am writing to submit our [Assignment Name] assignment for grading.
The members of our group are:
- [List of Group Members]
We have worked collaboratively on this project, and we have attached a PDF file containing our completed assignment.
Thank you for your guidance throughout this project.
Sincerely,
[Your Name on behalf of the group]
Example 6: Creative Submission
Dear [Recipient Name],
I am writing to submit my creative work, “[Title of Creative Work],” for your review.
This work is a [Type of Creative Work] that I have been developing over the past [Time Period]. It explores the themes of [Themes Explored].
I have attached a PDF file containing my creative work. I hope you find it enjoyable and inspiring.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 7: Inquiry about Assignment Submission
Dear [Professor/Teacher Name],
I am writing to inquire about the submission process for the [Assignment Name] assignment.
I could not find any specific instructions on the course website, so I would appreciate it if you could clarify the following:
- What is the format for the submission?
- Where should the assignment be submitted?
- Is there a specific deadline for the submission?
Thank you for your time and assistance.
Sincerely,
[Your Name]
How to Write an Email to Submit an Assignment
How do I write an email to my professor to submit an assignment?
Answer:
Subject: Submission of [Assignment Name]
Body:
- Paragraph 1: Begin with a formal greeting, such as "Dear Professor [Professor’s Name]," or "Hello Professor [Professor’s Name],".
- Paragraph 2: State the purpose of the email: "I am writing to submit my assignment for [Course Name]: [Assignment Name]."
- Paragraph 3 (Optional): If necessary, provide a brief description of the assignment or any relevant details.
- Paragraph 4: Include a statement such as "Attached is my completed assignment." or "I have linked the assignment in the attachment."
- Paragraph 5 (Optional): If you encountered any difficulties or have any questions, you can mention them here.
- Paragraph 6: End with a polite closing, such as "Thank you for your time and consideration." or "I appreciate your feedback on my work."
Example Body:
Dear Professor Smith,
I am writing to submit my assignment for Introduction to Psychology: Term Paper on Cognitive Psychology.
The attached file contains my completed paper, which explores the current research on memory and learning.
Thank you for your time and consideration.
Sincerely,
John Doe
How to Request a Time Extension for an Assignment
How do I email my professor to request a time extension for my assignment due date?
Answer:
Subject: Request for Time Extension for [Assignment Name]
Body:
- Paragraph 1: Begin with a formal greeting, as mentioned above.
- Paragraph 2: State the purpose of the email: "I am writing to request a time extension for my [Assignment Name] assignment."
- Paragraph 3: Briefly explain the reason for requesting an extension. Be specific and provide supporting evidence if possible.
- Paragraph 4: Propose a new due date that you believe is reasonable.
- Paragraph 5 (Optional): If you have taken any steps to mitigate the situation, such as starting the assignment early, mention it here.
- Paragraph 6: End with a polite closing.
Example Body:
Hello Professor Jones,
I am requesting a time extension for my Research Proposal assignment due to an unexpected illness. I have been experiencing [Symptoms] since [Date], which has prevented me from concentrating and working on the assignment.
I understand the importance of meeting deadlines, but I would be grateful if you could grant me an extension until [New Due Date]. I have already completed a significant portion of the assignment and am confident that I can complete it within the extended time frame.
Thank you for your understanding.
Sincerely,
Mary Johnson
How to Follow Up on a Submitted Assignment
Can you provide tips on how to send a follow-up email about a submitted assignment?
Answer:
Subject: Follow-up Regarding [Assignment Name]
Body:
- Paragraph 1: Begin with a formal greeting.
- Paragraph 2: State that you are following up on your previously submitted assignment. Mention the assignment name and submission date.
- Paragraph 3: If you have not received any feedback or acknowledgment, politely inquire about the status. You can say something like "I am writing to inquire about the status of my assignment. I have not yet received any feedback on it."
- Paragraph 4 (Optional): If you have received feedback but have questions or concerns, ask them here.
- Paragraph 5: Thank the professor for their time and consideration.
Example Body:
Dear Professor Davis,
I am writing to follow up on my assignment, the Midterm Exam, which I submitted on [Submission Date].
I have not yet received any feedback on the exam and would be grateful if you could provide me with an update. I am eager to receive your feedback so that I can identify areas for improvement.
Thank you for your time.
Sincerely,
David Kim
Thanks for hanging out with me today. This was your quick guide on how to write an email to submit any assignment. If you’re still a little lost, there’s plenty more where this came from. Make sure you check out the rest of my articles for more assignment-writing tips and tricks. Until next time!