Source mappingmemories.ca
Informal emails are a common part of everyday communication, both in personal and professional settings. They usually use a more relaxed and friendly tone compared to formal emails. Informal business emails are considered less professional than formal emails, and they are typically used for brief, non-urgent messages. An informal email sample can include a greeting, body, closing, and signature. Informal emails can be used for a variety of purposes, such as keeping in touch with friends and family, sharing information with colleagues, or providing customer service.
Best Structure for Informal Emails
When crafting informal emails – those meant for colleagues, friends, or family – it’s important to strike a balance between formality and friendliness. Here’s a suggested structure that can help you achieve that:
Also Read
Salutation
- For colleagues or close acquaintances, a simple “Hi [First Name]” or “Hello [Nickname]” is appropriate.
- For friends or family, a more casual greeting like “Hey!” or “What’s up?” can be used.
Body
Keep the body of your email concise and to the point. Clearly state your message, whether it’s a quick update, a request, or a friendly conversation starter.
Tone
- Use a friendly and conversational tone.
- Avoid using overly formal language or technical jargon.
- Add a bit of humor or personal anecdotes to make the email more engaging.
Call to Action
If you’re seeking a response or action from the recipient, clearly state it at the end of the email. For example:
- “Please let me know if you’re available on Friday.”
- “Would you mind looking over the attached document and providing your feedback?”
Closing
- For colleagues, a professional yet friendly closing like “Thanks!” or “Best regards,” is suitable.
- For friends or family, a more casual closing like “Take care!” or “Cheers!” is appropriate.
Signature
Your email signature should include your name, title (if applicable), and contact information. However, in informal emails, you can keep it simple with just your name.
Example Informal Email Structure
| Element | Example |
|---|---|
| Salutation | Hi Kevin, |
| Body | Hope you’re doing well! Just wanted to check in and see if you’re up for grabbing coffee next week. I’m free on Monday or Wednesday. |
| Call to Action | Let me know if either of those days works for you. |
| Closing | Cheers, |
| Signature | Sarah |
7 Informal Email Samples for HR Managers
1. Employee Welcome Email
Hi [Employee Name],
Welcome to the team! I’m excited to have you on board and can’t wait to see all the great things you’ll contribute. We’re a small but close-knit group, so please don’t hesitate to reach out if you have any questions or need anything.
Best regards,
[Your Name]
2. Employee Appreciation Email
Hi [Employee Name],
I just wanted to take a moment to thank you for your hard work and dedication to the team. Your contributions are invaluable, and I appreciate all that you do.
Keep up the great work!
[Your Name]
3. Employee Feedback Request Email
Hi [Employee Name],
I’m writing to you today to request your feedback on your recent performance review. I value your input and want to make sure that we’re both on the same page about your goals and development.
Please let me know if you have any questions or concerns. I’m happy to discuss this further with you.
Thanks,
[Your Name]
4. Employee Absence Notification Email
Hi [Employee Name],
I’m writing to let you know that I’ll be out of the office from [start date] to [end date]. During my absence, [coworker’s name] will be covering for me.
Please feel free to contact [coworker’s name] if you have any urgent questions or need anything.
Thanks,
[Your Name]
5. Employee Leave Request Email
Hi [HR Manager’s Name],
I’m writing to request a leave of absence from [start date] to [end date]. I have a family emergency that I need to attend to.
I understand that this is short notice, and I apologize for any inconvenience it may cause. I will make sure to catch up on any missed work as soon as I return.
Thank you for your understanding.
[Your Name]
6. Employee Referral Request Email
Hi [Employee Name],
We’re currently hiring for a [position name] position, and I thought of you! I know you have a great network, so I was wondering if you could refer any qualified candidates.
If you know of anyone who might be a good fit, please send me their resume and contact information.
Thanks,
[Your Name]
7. Announcement of Company Event Email
Hi everyone,
I’m excited to announce that we’re hosting a company picnic on [date] from [time] to [time]. The picnic will be held at [location], and we’ll have food, games, and music.
Please RSVP by [date] so we can get a headcount. We can’t wait to see you there!
[Your Name]
What is considered an informal email?
An informal email is any email which does not follow the traditional formal email format. It is usually written to friends, family, or colleagues with whom you have a personal relationship. Informal emails are typically more conversational and personal, and they may include slang or colloquialisms. They may also be shorter and less structured than formal emails.
What should I include in an informal email?
An informal email should include the following elements:
The salutation should be friendly and personal, such as “Hi [name]” or “Dear [name].” The body of the email should be clear and concise, and it should focus on the main purpose of the email. The closing should be polite and friendly, such as “Best regards” or “Sincerely.” Depending the end tone of an email message the appropriate closing remarks can be generated.
What is the tone of voice for an informal email?
The tone of voice for an informal email should be friendly and conversational. It should be appropriate for the audience and the purpose of the email. For example, an email to a friend might be more playful and casual, while an email to a colleague might be more professional and respectful. However, this is not a strict rule. There are many situations this tone can vary.
Thanks for reading! I hope this article has given you some helpful tips for writing more effective informal emails. If you have any other questions, feel free to leave a comment below. In the meantime, be sure to visit again soon for more great content on writing, communication, and more!