Internal Audit Report Email Sample: Effective Communication for Audit Findings

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Internal audit function support the effective implementation of internal control and corporate governance, resulting in enhanced organizational performance. This report serves as a communication tool between the internal audit function and senior management or the audit committee, providing insights into the effectiveness of internal controls and recommendations for improvement.

Structure of an Internal Audit Report Email

When drafting an internal audit report email, the following structure facilitates clear and effective communication:

Subject Line

• Concisely state the purpose of the report, e.g., “Internal Audit Report on Expense Reimbursements.”

Introduction

Briefly introduce the report by outlining:

• Purpose of the audit
• Scope and limitations

Findings

Present the audit findings in a logical manner:

• Use clear and concise language.
• Avoid technical jargon or abbreviations.
• Include supporting evidence, such as references to relevant sections of the audit report.

Conclusions

Summarize the key findings and conclusions of the audit.

• State the overall opinion on the effectiveness of internal controls.
• Identify any areas where improvements can be made.

Recommendations

Provide specific recommendations for improvements:

• Explain the rationale for each recommendation.
• Quantify the potential benefits or cost savings if applicable.

Call to Action

Clearly state the next steps to be taken, such as:

• Request for management to review and respond to the findings
• Timeline for implementing recommendations

Attachment

Attach the full audit report as a PDF or other appropriate format.

Example Email Structure

Element	Example
Subject	Internal Audit Report on Expense Reimbursements
Introduction	This report presents the findings of an internal audit conducted on the expense reimbursement process. The audit’s purpose was to assess the effectiveness of internal controls and identify opportunities for improvement.
Findings	The audit identified several areas where improvements can be made, including: Lack of a formal expense reimbursement policy Inadequate documentation of expenses Lack of oversight of expense approvals
Conclusions	The audit concluded that the current expense reimbursement process is not effective in preventing or detecting fraud and errors.
Recommendations	To address the identified weaknesses, the audit recommends that the following actions be taken: Develop and implement a formal expense reimbursement policy Establish clear documentation requirements for expenses Strengthen oversight of expense approvals
Call to Action	Management is requested to review and respond to the findings and recommendations of this report within 30 days.

Internal Audit Report Email Examples

Audit of Accounts Payable

Dear Audit Committee,

I am writing to provide you with the results of our recent audit of the accounts payable department. The audit was conducted from January 1, 2023, to June 30, 2023, and was performed in accordance with the International Standards for the Professional Practice of Internal Auditing.

Overall, we found that the accounts payable department is well-managed and that the financial controls in place are adequate. However, we did identify a few areas where improvements could be made.

• The department should implement a formal review process for all invoices before payment is approved.
• The department should develop and implement a training program for new employees.
• The department should consider using a more automated system for processing invoices.

Audit of Information Technology

Dear IT Management,

I am writing to provide you with the results of our recent audit of the information technology department. The audit was conducted from February 1, 2023, to July 31, 2023, and was performed in accordance with the Information Technology Audit Framework.

Overall, we found that the information technology department is well-managed and that the security controls in place are adequate. However, we did identify a few areas where improvements could be made.

• The department should implement a formal change management process.
• The department should develop and implement a security awareness training program for all employees.
• The department should consider investing in a more robust security monitoring system.

Audit of Human Resources

Dear HR Management,

I am writing to provide you with the results of our recent audit of the human resources department. The audit was conducted from March 1, 2023, to August 31, 2023, and was performed in accordance with the Human Capital Management Audit Framework.

Overall, we found that the human resources department is well-managed and that the HR policies and procedures in place are adequate. However, we did identify a few areas where improvements could be made.

• The department should implement a formal performance management system.
• The department should develop and implement a training and development plan for all employees.
• The department should consider using a more automated system for processing employee benefits.

Audit of Operations

Dear Operations Management,

I am writing to provide you with the results of our recent audit of the operations department. The audit was conducted from April 1, 2023, to September 30, 2023, and was performed in accordance with the Operational Audit Framework.

Overall, we found that the operations department is well-managed and that the operational controls in place are adequate. However, we did identify a few areas where improvements could be made.

• The department should implement a formal quality control process.
• The department should develop and implement a training program for new employees.
• The department should consider using a more automated system for tracking production.

Audit of Finance

Dear Finance Management,

I am writing to provide you with the results of our recent audit of the finance department. The audit was conducted from May 1, 2023, to October 31, 2023, and was performed in accordance with the International Standards on Auditing.

Overall, we found that the finance department is well-managed and that the financial controls in place are adequate. However, we did identify a few areas where improvements could be made.

• The department should implement a formal budget review process.
• The department should develop and implement a financial risk management plan.
• The department should consider using a more automated system for processing financial transactions.

Audit of Compliance

Dear Compliance Management,

I am writing to provide you with the results of our recent audit of the compliance department. The audit was conducted from June 1, 2023, to November 30, 2023, and was performed in accordance with the ISO 19600:2011 standard.

Overall, we found that the compliance department is well-managed and that the compliance program is effective. However, we did identify a few areas where improvements could be made.

• The department should implement a formal risk assessment process.
• The department should develop and implement a compliance awareness training program for all employees.
• The department should consider using a more automated system for tracking compliance activities.

Audit of Internal Control

Dear Internal Control Management,

I am writing to provide you with the results of our recent audit of the internal control system. The audit was conducted from July 1, 2023, to December 31, 2023, and was performed in accordance with the COSO Internal Control Framework.

Overall, we found that the internal control system is well-designed and effective. However, we did identify a few areas where improvements could be made.

• The organization should implement a formal internal audit function.
• The organization should develop and implement a risk management framework.
• The organization should consider using a more automated system for monitoring internal controls.

Internal Audit Report Email Sample – A Guide

What is an internal audit report email sample?

An internal audit report email sample is a template or example of an email that can be used to communicate the results of an internal audit. It typically includes the following information:

• Executive summary of the audit findings
• Detailed findings and recommendations
• Management’s response to the findings
• Next steps for implementing the recommendations

What are the benefits of using an internal audit report email sample?

Using an internal audit report email sample can provide the following benefits:

• Saves time: Using a template can save time by providing a starting point for writing the email.
• Ensures consistency: Using a template can help to ensure that all internal audit reports are formatted and written in a consistent manner.
• Improves communication: Using a template can help to improve communication by providing a clear and concise structure for the email.

What are the key elements of an internal audit report email sample?

The key elements of an internal audit report email sample typically include:

• Subject line: The subject line should be clear and concise, and should indicate the purpose of the email.
• Opening paragraph: The opening paragraph should provide a brief overview of the audit findings.
• Body: The body of the email should provide more detail on the findings, including any recommendations.
• Closing paragraph: The closing paragraph should summarize the key findings and recommendations, and should indicate the next steps for implementing the recommendations.

Thanks for checking out my rundown on internal audit report email samples! Whether you’re a seasoned auditor or just starting out, I hope this guide has given you some helpful tips and ideas. If you have any questions or want to share your own experiences, feel free to drop me a line. In the meantime, check back later for more great content on all things internal audit.