Moving forward is a common phrase used in emails to indicate that the sender is ready to proceed with the next step in a process or conversation. It can be used in a variety of contexts, such as when scheduling a meeting, following up on a request, or providing an update on a project. Whether you’re a seasoned professional or just starting out in your career, it’s likely that you’ll need to write a moving forward email at some point. That’s why we’ve put together this guide, which includes a sample moving forward email and some tips for writing your own.
Source paheld.com
Best Structure for Moving Forward Emails
Moving forward emails are essential for communicating next steps and building momentum after meetings or conversations. An effective moving forward email should be clear, concise, and action-oriented. Here’s a breakdown of the best structure:
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- Subject Line: Keep it brief and informative, such as “Next Steps from [Meeting/Conversation].”
- Salutation: Address the recipients by name or role.
1. Introduction
Start by briefly summarizing the key points from the previous meeting or conversation. This serves as a reminder and sets the context for the next steps.
2. Action Items
List the specific actions that need to be taken, including:
- What needs to be done
- Who is responsible
- When it needs to be completed (if applicable)
Use bullet points or a table to present the action items clearly.
| Action Item | Responsible Party | Deadline (if any) |
|---|---|---|
| Prepare meeting notes | Jane Doe | Friday EOD |
| Create presentation for stakeholders | John Smith | Next Tuesday |
| Follow up with clients | Mary Johnson | NA |
3. Next Steps
Outline any additional steps that may need to be taken, such as:
- Scheduling future meetings or follow-up calls
- Circulating relevant materials or documents
4. Call to Action
End the email with a clear call to action, such as:
- Requesting feedback or input
- Confirming next steps
- Setting expectations for future communication
Keep the call to action brief and specific, making it easy for the recipients to take the next step.
7 Informative Moving Forward Email Samples
Resignation Announcement and Next Steps
Dear Team,
I regret to inform you that I have decided to accept another position and will be resigning from my role, effective [date]. This decision was not made lightly and I want to express my sincere gratitude for the opportunity to work alongside such an exceptional team. To ensure a smooth transition, I am committed to assisting with the handover process and providing any necessary support.
Please do not hesitate to reach out if you have any questions. I wish you all the best in the future.
Sincerely,
[Your Name]
Team Restructuring and Role Changes
Dear Team,
To enhance our efficiency and alignment with the company’s strategic goals, we have decided to implement a team restructuring.
- The following roles will be created: [list of new roles]
- The following roles will be affected: [list of affected roles]
We understand that these changes may require some adjustments from everyone, and we will provide all necessary support and training to ensure a smooth transition.
If you have any questions or concerns, please do not hesitate to reach out to your manager or the HR team.
Thank you for your understanding and cooperation.
Sincerely,
[Your Name]
Project Status Update and Next Steps
Dear Team,
I am writing to provide an update on the [project name] project.
We have completed [percentage]% of the project and are currently working on [specific tasks]. The project is on track to be completed by [date].
The following next steps are required:
- [Task 1]
- [Task 2]
- [Task 3]
Please ensure that you are up to date on the project and complete your assigned tasks on time.
If you have any questions, please do not hesitate to contact me.
Thank you for your continued support.
Sincerely,
[Your Name]
Performance Review Follow-Up
Dear [Employee Name],
I hope this email finds you well.
I am writing to follow up on our recent performance review. I was impressed with your contributions to the team over the past year and appreciate your hard work.
Together, we identified some areas for improvement. To support your growth, we have developed the following action plan:
- [Action 1]
- [Action 2]
- [Action 3]
Please review the plan carefully and let me know if you have any questions. I am committed to providing you with the necessary resources and support to achieve your goals.
I am confident that you will continue to excel in your role. Please do not hesitate to reach out if you require any assistance.
Sincerely,
[Your Name]
Policy Change Announcement
Dear Team,
Effective [date], we will be implementing a new policy regarding [policy subject].
The purpose of this policy is to [state purpose of policy]. The key changes include:
- [Change 1]
- [Change 2]
- [Change 3]
Please take the time to familiarize yourself with the new policy, which is available on the company intranet.
If you have any questions or concerns, please do not hesitate to contact your manager or the HR team.
Thank you for your cooperation.
Sincerely,
[Your Name]
Event Announcement
Dear Team,
I am excited to announce that we will be hosting a [event type] on [date]. The event will be held at [location] from [time] to [time].
The purpose of this event is to [state purpose of event].
Please mark your calendars and plan to attend. We believe this event will be a valuable opportunity to [list benefits of attending].
More details about the event will be shared in the coming weeks.
Sincerely,
[Your Name]
General Update and Appreciation
Dear Team,
I hope you are having a productive week.
I wanted to take a moment to provide a general update and express my sincere appreciation for your continued hard work and dedication.
The company is experiencing [share company updates or progress]. I am confident in our ability to continue to achieve success together.
I know that our work can be demanding at times, but I want to acknowledge the incredible efforts you all make. Your contributions are truly valued.
Please do not hesitate to reach out if you have any questions or need any support.
Thank you again for being a part of this amazing team.
Sincerely,
[Your Name]
What is the Structure and Purpose of a Moving Forward Email?
A moving forward email is a professional message used in business communications to provide updates, summaries, or clarifications on a specific topic and outline the next steps or actions to be taken.
What are the Key Components of a Moving Forward Email?
The structure of a moving forward email typically includes the following components:
- Subject Line: Clearly states the purpose of the email, often using keywords such as "Update," "Summary," or "Next Steps."
- Introduction: Provides a brief overview of the topic and its context.
- Main Body: Presents details, updates, or clarifications. May include bullet points or numbered lists.
- Action Items: Outlines specific actions or tasks that need to be completed.
- Next Steps: Describes the next steps in the process or timeline.
- Call to Action (optional): Encourages recipients to take a specific action or provide feedback.
- Closing: Expresses appreciation, reiterates key points, or provides contact information.
What are the Best Practices for Writing a Moving Forward Email?
- Use professional and clear language.
- Keep the email concise and focused.
- Organize the content logically with headings or bullet points.
- Provide specific and actionable information.
- Use a positive and constructive tone.
- Proofread the email carefully before sending.
That’s it for this guide on crafting an awesome moving forward email. Remember, it’s all about setting the tone, keeping it clear and concise, and providing the necessary next steps. Hopefully, this article has helped you gain a better understanding of how to craft an effective email that will help you move forward in your professional life.
Thanks for reading, and be sure to check back soon for more helpful tips and advice!