“Quotation Approved, Please Proceed”: A Guide to Getting Your Quotes Authorized

Source mungfali.com

Quotation Approved, Please Proceed (QAPP) is a common phrase used in business and procurement to indicate that a quotation has been accepted and the supplier can proceed with the order. It is used by buyers to communicate their acceptance of a supplier’s proposal and authorize the supplier to begin work. The phrase is often used in conjunction with a purchase order, which is a legal document that outlines the terms of the purchase, including the price, quantity, and delivery date. QAPP is also used in conjunction with a request for quotation (RFQ), which is a document sent by a buyer to potential suppliers to solicit bids for a particular product or service.

The anatomy of a quotation approved – please proceed

A quotation approved – please proceed (QAPP) is a document used to gain approval for a quotation. It is typically used in business-to-business (B2B) transactions.

Here is a breakdown of the typical structure of a QAPP:

Header

The header typically includes the following information:

1. Name of the company submitting the quotation
2. Name of the contact person at the company
3. Contact information for the contact person
4. Date the quotation was submitted
5. Quotation number

Introduction

The introduction should provide a brief overview of the quotation. It should include the following information:

1. Purpose of the quotation
2. Scope of the work to be performed
3. Timeline for the work to be performed
4. Cost of the work to be performed

Body

The body of the QAPP should provide a detailed description of the work to be performed. It should include the following information:

1. Technical specifications of the work to be performed
2. Materials to be used in the work
3. Labor costs associated with the work
4. Timeline for the work to be performed
5. Payment terms

Appendix

The appendix can be used to provide additional information that is not essential to the understanding of the quotation. It can include the following information:

• Drawings
• Specifications
• Resumes of key personnel

Section	Content	Purpose
Header	Company name, contact person, contact information, date, quotation number	Identifies the quotation and provides contact information
Introduction	Purpose, scope, timeline, cost	Provides an overview of the quotation
Body	Technical specifications, materials, labor costs, timeline, payment terms	Provides a detailed description of the work to be performed
Appendix	Drawings, specifications, resumes	Provides additional information that is not essential to the understanding of the quotation

Quotation Approved: Please Proceed

Approval for Exceptional Performance

Your unwavering dedication and exceptional results have earned you a well-deserved reward. I am pleased to approve the quotation you submitted, recognizing your outstanding contributions to the team.

Approval for Cost Optimization

I appreciate your keen attention to cost management. Your innovative ideas and meticulous planning have resulted in significant savings. I approve the quotation you proposed, allowing us to implement these cost-effective solutions.

Approval for Technological Advancement

Your commitment to technological advancement is commendable. The proposed quotation aligns perfectly with our strategic objectives. I approve the purchase of the specified equipment, which will enhance our capabilities and drive innovation.

Approval for Capacity Expansion

To meet the growing demands of our business, I approve the quotation you submitted for additional resources. The proposed staffing and equipment upgrades will enable us to scale our operations effectively.

Approval for Compliance and Safety

Your proactive approach to compliance and safety is exemplary. The proposed investments in training and equipment will ensure our full adherence to regulations and provide a safe working environment for all employees.

Approval for Sustainability Initiatives

• Your commitment to environmental sustainability is inspiring.
• The proposed quotation for energy-efficient systems and waste reduction programs aligns with our corporate values and will contribute to a greener future.
• I approve the necessary investments to make a positive impact on our planet.

Approval for Professional Development

Your dedication to your own professional development is commendable. I fully support the proposed training programs and certifications outlined in the quotation. This investment in your growth will benefit both you and the organization.

What does "quotation approved, please proceed" mean?

"Quotation approved, please proceed" is a phrase used in business communication to indicate that a quotation (a formal offer to provide goods or services at a specific price) has been reviewed and approved by the recipient. The phrase typically signifies that the recipient has reviewed the terms of the quotation, found them acceptable, and is now authorizing the provider to proceed with the provision of goods or services. The phrase is typically used in the context of procurement or purchasing, where a buyer is requesting goods or services from a supplier or vendor.

Thanks for sticking with me through this little journey. I appreciate you taking the time to read my thoughts on “quotation approved please proceed.” If you enjoyed this, be sure to check back later for more musings on the wild world of language and communication. Until then, keep your words sharp and your wit even sharper!