Source email-sample.com
A “received with thanks” email is a common acknowledgment of receipt used in many professional settings. It is typically sent by the recipient of an email to the sender to indicate that the email was received and that the recipient is aware of its contents. The sender, recipient, subject matter, and email body are all integral components of a “received with thanks” email. This communication serves as a token of respect and professionalism, fostering positive relationships within business networks.
Best Practices for Writing a “Received With Thanks” Email
When responding to an email that included an attachment, it’s important to acknowledge the receipt and express gratitude for the attached document. A well-structured “Received with Thanks” email demonstrates professionalism and appreciation for the sender’s time and effort.
Also Read
Essential Components
Every “Received with Thanks” email should include the following key elements:
- Subject line: “Received with Thanks: [Name of Attachment]”
- Salutation: “Dear [Sender’s Name],
- Acknowledgement: “Thank you for sending me the [Attachment Name] attachment.”
- Expression of gratitude: “I appreciate you sharing this document with me.” (Optional)
- Closing: “Sincerely,
- Your Name
Optional Details
Depending on the context of the situation, you may also consider adding the following details:
- Indication of when you received the attachment
- Mention of any immediate actions you took upon receipt
- Expression of anticipation for future collaboration (if applicable)
Sample Email Structure
The following table provides an example of a well-structured “Received with Thanks” email:
| Component | Example |
|---|---|
| Subject Line | Received with Thanks: Marketing Campaign Proposal |
| Salutation | Dear John Smith, |
| Acknowledgement | Thank you for sending me the Marketing Campaign Proposal attachment. |
| Expression of Gratitude | I appreciate you sharing this comprehensive document with me. |
| Optional Detail | I reviewed the proposal this morning and found it to be very well-written and informative. |
| Closing | Sincerely, |
| Your Name | Jane Doe |
Tips for Writing a Compelling Email
To ensure your “Received with Thanks” email conveys a positive and professional tone, follow these additional tips:
- Keep your email concise and to the point.
- Use strong, clear language.
- Proofread your email carefully before sending it.
- Be timely in your response.
By adhering to these best practices, you can effectively acknowledge the receipt of attachments and express your appreciation for the sender’s efforts.
Received with Appreciation
Acknowledgment of Employee Recognition
Dear [Recipient Name],
Thank you for taking the time to acknowledge [Employee Name]’s exceptional contributions. Your feedback is invaluable in recognizing their hard work and dedication. We appreciate your effort in fostering a culture of appreciation within our team.
Confirmation of Interview
Dear [Recipient Name],
Thank you for your interest in the [Position Name] position at [Company Name]. We have reviewed your application and have decided to move forward with an interview.
We appreciate your time and effort in submitting your materials. Please let us know if you have any questions or need to reschedule the interview.
Gratitude for Feedback
Dear [Recipient Name],
Thank you for taking the time to provide feedback on our recent [Event/Initiative]. Your insights are invaluable in helping us improve our operations and meet the needs of our employees.
We appreciate your willingness to share your thoughts and perspectives. We will carefully consider your suggestions and take appropriate action.
Appreciation for Training Request
Dear [Recipient Name],
Thank you for submitting your training request for the [Training Name] course. We appreciate your interest in professional development and will process your request promptly.
Once the request has been approved, we will inform you of the schedule and any additional details.
Acknowledgment of Leave Request
Dear [Recipient Name],
Thank you for submitting your request for [Number] days of leave from [Start Date] to [End Date]. We have received and acknowledged your request and will process it as soon as possible.
Please note that your leave request is subject to approval by your supervisor. You will be notified of the status of your request as soon as a decision has been made.
Appreciation for Reference
Dear [Recipient Name],
Thank you for providing a reference for [Candidate Name] for the [Position Name] position at [Company Name]. Your insights and feedback are greatly valued by our hiring team.
We appreciate your time and consideration in supporting our recruitment process.
Acknowledgment of Resignation
Dear [Recipient Name],
Thank you for informing us of your decision to resign from your position as [Position Name]. We value your contributions during your time here and wish you all the best in your future endeavors.
We appreciate you providing [Notice Period] days’ notice. This will allow us to make the necessary arrangements for a smooth transition.
Please let us know if there is anything we can assist you with during your transition.
What is a Received With Thanks Email?
A received with thanks email is an email sent by a hiring manager to acknowledge receipt of an application or resume from a job candidate. It typically includes a brief statement of thanks and may also include information about the next steps in the hiring process.
The purpose of a received with thanks email is to show the candidate that their application has been received and to thank them for their interest in the position. It is also a way to keep the candidate informed about the hiring process and to build a positive relationship with them.
Received with thanks emails are typically brief and to the point. They may include the following information:
- A statement of thanks
- The name of the position the candidate applied for
- The date the application was received
- Information about the next steps in the hiring process
- Contact information for the hiring manager
Received with thanks emails are an important part of the hiring process. They show candidates that their applications are being considered and help to build a positive relationship between the candidate and the hiring manager.
How to Write a Received With Thanks Email
Writing a received with thanks email is easy. Simply follow these steps:
- Start with a brief statement of thanks.
- Include the name of the position the candidate applied for.
- State the date the application was received.
- Include information about the next steps in the hiring process.
- Provide contact information for the hiring manager.
Here is an example of a received with thanks email:
Dear [Candidate Name],
Thank you for your interest in the [Position Name] position at [Company Name]. We received your application on [Date].
We appreciate you taking the time to apply. We will review your application carefully and get back to you soon.
In the meantime, please do not hesitate to contact us if you have any questions.
Sincerely,
[Hiring Manager Name]
What is the Purpose of a Received With Thanks Email?
The purpose of a received with thanks email is to:
- Show the candidate that their application has been received
- Thank them for their interest in the position
- Keep them informed about the hiring process
- Build a positive relationship with them
Received with thanks emails are an important part of the hiring process. They help to create a positive experience for candidates and build relationships between candidates and hiring managers.
And that’s all, folks! Thanks for sticking around and giving my ramblings a read. I appreciate your time and attention. If you found any of this helpful, feel free to drop by again later. I’ll be here, typing away, sharing my thoughts and findings on all things writing and communication. Until then, keep writing, keep connecting, and keep rocking those “received with thanks” emails!