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Thank you emails are a common practice in both professional and personal communication. They can be used to express gratitude for a variety of reasons, including receiving a gift, a favor, or a job offer. The content of a thank you email will vary depending on the context, but there are some general guidelines that can be followed. The sender should typically start by expressing their gratitude, and then go on to provide specific details about what they are thanking the recipient for. The email should also be polite and professional, and should be free of grammatical errors.
Crafting a Stellar “Received with Thanks” Email
Expressing gratitude can go a long way, especially in professional settings. When responding to an email that requires acknowledgment, it’s crucial to craft a well-structured “Received with Thanks” email to convey appreciation and professionalism.
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Essential Components
- Subject Line: State clearly that the email has been received, e.g., “Email Received with Thanks.”
- Greeting: Address the recipient formally, e.g., “Dear [Recipient Name],”
Body
Structure the email body as follows:
- Acknowledgment: Start by acknowledging the specific email or request you’re responding to, e.g., “I am writing to acknowledge receipt of your email dated [Date] regarding [Subject Matter].”
- Thank You: Express gratitude for receiving the email or information, e.g., “Thank you for getting in touch with us.”
- Next Steps: If applicable, provide information on any actions or next steps that will be taken, e.g., “We will review your request and get back to you within [Timeframe].”
- Contact Information: Include your contact information in case the recipient has any further questions or needs to follow up, e.g., “Please do not hesitate to contact me if you have any questions. I can be reached at [Email Address] or [Phone Number].”
Table for Enhanced Clarity
In instances where you need to communicate multiple actions or next steps, consider using a table for clarity and organization, such as:
| Action | Timeline | Responsible Person |
|---|---|---|
| Review request | Within 2 business days | [Your Name] |
| Schedule follow-up meeting | Next week | [Recipient Name] |
Additional Tips
- Keep it brief and to the point. Your email should be concise and easy to read.
- Use professional language. Avoid slang or informal language.
- Proofread carefully. Ensure that your email is free of errors before sending it.
7 Received with Thanks Email Samples
For a Job Application
Dear [Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We have received your application and will review it thoroughly. We will be in touch if we move forward with the hiring process.
In the meantime, please feel free to visit our website for more information about our company and the position.
Thank you again for your interest in joining our team.
Sincerely,
[Your Name]
For a Reference
Dear [Name],
Thank you for taking the time to provide a reference for [Candidate’s Name]. Your insights are invaluable to us as we consider their application for the [Job Title] position at [Company Name].
We appreciate your willingness to share your feedback and wish you all the best.
Sincerely,
[Your Name]
For a Donation
Dear [Name],
Thank you for your generous donation to [Organization Name]. Your support means a great deal to us and will help us continue our mission of [Mission Statement].
We are truly grateful for your kindness and support.
Sincerely,
[Your Name]
For a Gift
Dear [Name],
Thank you for the thoughtful gift you sent to [Company Name]. It was absolutely lovely and we appreciate your kindness.
We are very fortunate to have such supportive partners and we value your friendship.
Thank you again for your wonderful gift.
Sincerely,
[Your Name]
For a Referral
Dear [Name],
Thank you for referring [Candidate’s Name] to [Company Name]. We are always looking for talented individuals to join our team and we appreciate your recommendation.
We will keep you updated on the hiring process and let you know if we have any open positions that may be a good fit for your referral.
Thank you again for your support.
Sincerely,
[Your Name]
For a Testimonial
Dear [Name],
Thank you for your kind words about [Product/Service]. We are delighted that you have had such a positive experience with us.
Your testimonial means a great deal to us and we hope it will encourage others to try our products/services.
Thank you again for your support.
Sincerely,
[Your Name]
For an Event
Dear [Name],
Thank you for attending our recent event, [Event Name]. We appreciate your support and hope you had a wonderful time.
We would like to take this opportunity to thank all of our speakers, attendees, and sponsors for making the event a success.
We hope to see you at our next event!
Sincerely,
[Your Name]
What is a "Received with thanks" email?
A "received with thanks" email is a type of acknowledgment email that is sent by a recipient to a sender to confirm that they have received an email and its contents. It is typically used in professional settings to show appreciation for the sender’s efforts and to provide a brief update on the status of the email.
The email should be brief and to the point and should include the following information:
- A clear statement that the email has been received
- A brief acknowledgment of the email’s contents
- A brief update on the status of the email, if any
- A closing statement that expresses appreciation for the sender’s efforts
Here is an example of a "received with thanks" email:
Dear [Sender's name],
This email serves to acknowledge the receipt of your email regarding [subject of email].
I have reviewed the contents of your email and understand the request. I am currently working on it and will provide you with an update as soon as possible.
Thank you for your email and for your attention to this matter.
Sincerely,
[Recipient's name]
What is the purpose of a "Received with thanks" email?
The primary purpose of a "received with thanks" email is to acknowledge the receipt of an email and its contents, and to show appreciation for the sender’s efforts.
Secondary purposes of a "received with thanks" email may include:
- To provide a brief update on the status of the email, if any
- To request further information or clarification from the sender
- To express interest in the sender’s request or proposal
- To build rapport with the sender and establish a professional relationship
What are the benefits of sending a "Received with thanks" email?
There are several benefits to sending a "received with thanks" email, including:
- It shows the sender that you are respectful of their time and effort
- It helps to build rapport with the sender and establish a professional relationship
- It can help to speed up the response time by providing the sender with a clear understanding of the status of the email
- It can help to prevent misunderstandings by ensuring that the sender is aware that you have received the email and understand its contents
Thanks for taking the time to read this article! I hope you found the examples helpful. If you have any other questions about writing “received with thanks” emails, feel free to leave a comment below. And be sure to check back later for more writing tips and advice. Thanks again for reading!