Resending Email with Attachment: Step-by-Step Guide with Sample

Source www.trustalchemy.com

Resending emails with attachments can be a useful but sometimes tricky task. Whether you’re a professional sending important documents or a student sharing class notes, knowing how to resend an email with an attachment can save you time and hassle. This guide will provide you with a step-by-step process for resending an email with an attachment, including tips on how to avoid common mistakes and ensure your message is received successfully.

The Art of Resending Emails with Attachments

Hey there, HR wizards! Resending emails with attachments can be a breeze, but it pays to do it right. Here’s a step-by-step guide to ensure your message and files land where they belong:

Step 1: Check the Original Email

• Make sure you have the correct email address and subject line.
• Double-check the attachments to ensure they’re still relevant and haven’t been superseded.

Step 2: Compose a New Email

• Start a new email thread to avoid confusion.
• In the subject line, include a clear reference to the original email, such as “Resending: [Original subject line].”

Step 3: Include a Polite Message

Craft a brief message explaining why you’re resending the email. Here’s a sample:

• “Hi [Recipient name],”
• “I hope this email finds you well.”
• “I’m resending the email from [Original email date] regarding [Subject line].”
• “I’ve double-checked the attachments and they’re still relevant.”
• “Please let me know if you have any questions.”

Step 4: Attach the Files

• Reattach the necessary files.
• If the files are large, consider using a file-sharing service like Dropbox or Google Drive.

Step 5: Proofread and Send

Take a moment to proofread your email and ensure that everything is correct before hitting send.

Attachment Sample

File Name	Size	Type
Candidate Resume.docx	1.5 MB	Microsoft Word
Job Description.pdf	500 KB	Adobe Acrobat
Company Presentation.pptx	3 MB	Microsoft PowerPoint

7 Resending Email with Attachment Samples for Different Reasons

Revised Document Attached

Dear [Recipient Name],

I’m resending the revised version of the [Document Name] document. I have incorporated your recent feedback and made the necessary changes.

Please review the document and let me know if you have any further questions. Thank you for your understanding.

Missed Attachment

Dear [Recipient Name],

I apologize for the inconvenience. I accidentally omitted the attachment in my previous email.

I have attached the [Attachment Name] file to this email. Please let me know if you have any trouble opening it.

Updated Quotation

Dear [Recipient Name],

Thank you for your patience. I have updated the quotation based on your latest specifications.

I have attached the revised quotation for your review. Please let me know if you have any questions or require any further assistance.

Additional Information Requested

Dear [Recipient Name],

I hope this email finds you well.

As a follow-up to our previous conversation, I would like to provide you with the additional information that you requested.

I have attached the [Attachment Name] file containing the requested data. Please let me know if you need any further clarification.

Forgot to Attach CV

Dear [Recipient Name],

I hope you’re having a great day.

I’m writing to apologize for a silly mistake. When I sent my application email earlier today, I accidentally forgot to attach my CV.

I have now attached my CV to this email. I appreciate your understanding and hope that it is not too late for consideration.

Failed Attachment

Dear [Recipient Name],

I’m sorry to trouble you with this again.

My previous email with the [Attachment Name] attachment unfortunately failed to send. I have checked my email settings and everything seems to be in order, but I’m not sure why it happened.

I’ve reattached the file to this email. Please try opening it again. If you still encounter any issues, please let me know.

Delayed Email

Dear [Recipient Name],

I apologize for the delay in sending this email.

I was expecting to send the [Attachment Name] file to you yesterday, but I got caught up in some urgent matters and was unable to do so. I am attaching the file to this email now.

Again, I apologize for the inconvenience and thank you for your patience.

How to Resend an Email with an Attachment?

Question: How can I resend an email with an attachment?

Answer:

To resend an email with an attachment, follow these steps:

Entity (or Subject): Email with attachment
Attribute: Resending
Value: Steps for resending an email with an attachment

1. Entity: Email client
   Attribute: Open
   Value: Open the email client you used to send the original email.
2. Entity: Sent folder
   Attribute: Locate
   Value: Locate the sent email in the sent folder.
3. Entity: Email
   Attribute: Open
   Value: Open the email.
4. Entity: Attachment
   Attribute: Download
   Value: Download the attachment(s) if not already done.
5. Entity: New email
   Attribute: Compose
   Value: Compose a new email.
6. Entity: Recipient
   Attribute: Add
   Value: Add the recipient(s) to the new email.
7. Entity: Attachment
   Attribute: Attach
   Value: Attach the downloaded attachment(s) to the new email.
8. Entity: Email
   Attribute: Send
   Value: Send the email.

How to Resend an Email with a Forgotten Attachment?

Question: What should I do if I forgot to attach a file to an email and want to resend it with the attachment?

Answer:

If you forgot to attach a file to an email and want to resend it with the attachment, follow these steps:

Entity: Email
Attribute: Flag as unread
Value: Flag the email as unread if it was marked as read.
2. Entity: Email client
Attribute: Open
Value: Open the email client you used to send the original email.
3. Entity: Email
Attribute: Edit
Value: Edit the email.
4. Entity: Attachment
Attribute: Add
Value: Add the forgotten attachment to the email.
5. Entity: Email
Attribute: Send
Value: Send the email.

How to Resend an Email with a Different Attachment?

Question: Can I resend an email with a different attachment?

Answer:

Yes, you can resend an email with a different attachment. To do so, follow these steps:

Entity: Email
Attribute: Open
Value: Open the email you want to resend.
2. Entity: Existing attachment
Attribute: Delete
Value: Delete the existing attachment(s) from the email.
3. Entity: New attachment
Attribute: Add
Value: Add the new attachment(s) to the email.
4. Entity: Email
Attribute: Send
Value: Send the email.

Thanks for sticking with me until the end! I hope this article has given you the know-how to resend those pesky emails with attachments like a total pro. If you ever find yourself tangled in a similar situation, feel free to swing by again. I’ll be here, armed with a fresh batch of tips and tricks. Until then, keep those emails flowing effortlessly – you got this!