Source www.pdffiller.com
An erratum is a notice that is issued to correct an error in a previously published work. Erratum emails are used to communicate these corrections to readers and stakeholders. The process of writing an effective sample erratum email involves identifying the error, determining the correct information, and crafting a clear and concise message that acknowledges the mistake and provides the necessary corrections. By following these steps, HR professionals can ensure that erratum emails are accurate, timely, and professional.
The Best Structure for a Sample Erratum Email
Mistakes happen and it’s okay to own up to them. An erratum email is a great way to correct incorrect information that has been previously published or communicated. Here’s a closer look at the best structure for an erratum email:
Also Read
Subject Line
- Be clear and concise, such as “Erratum: Correction to [Original Content Title]”
Body
- State the error: Briefly describe the mistake and where it appeared.
- Provide the correct information: Clearly state the corrected information.
- Apologize: Express regret for the error and any inconvenience it may have caused.
Additional Information
Depending on the situation, you may also want to include:
- An explanation of how the error occurred
- Steps taken to prevent similar errors in the future
- A link to the original content with the correction
Example Table: Sample Erratum Email Structure
| Section | Example Content |
|---|---|
| Subject Line | Erratum: Correction to “The Importance of Employee Engagement” |
| Body |
|
Sample Erratum Emails for Various Reasons
Notice of Incorrect Phone Number
Dear [Recipient Name],
We regret to inform you that the phone number provided in our recent email, [Incorrect Phone Number], is incorrect.
The correct phone number is [Correct Phone Number]. Please update your records accordingly.
We apologize for any inconvenience this may have caused.
Error in Meeting Schedule
Dear [Recipient Name],
There has been an error in the meeting schedule we shared earlier.
- Incorrect Date: [Incorrect Date]
- Correct Date: [Correct Date]
- Incorrect Time: [Incorrect Time]
- Correct Time: [Correct Time]
Please adjust your calendar and attend the meeting on the correct date and time.
Typographical Error in Document
Dear [Recipient Name],
We have identified a typographical error in a document that was recently distributed.
On page [Page Number], the following error appears:
- Incorrect Text: [Incorrect Text]
- Correct Text: [Correct Text]
Please make the necessary correction in your copies.
Mistake in Employee Data
Dear [Recipient Name],
We would like to correct an error in the employee data we have on file.
- Incorrect Data: [Incorrect Data]
- Correct Data: [Correct Data]
Please update your records accordingly.
Incorrect Calculation
Dear [Recipient Name],
We have discovered an error in a calculation that we performed recently.
The incorrect result was [Incorrect Result].
The correct result is [Correct Result].
We apologize for any inconvenience this may have caused.
Outdated Information
Dear [Recipient Name],
We have become aware that some information that we shared with you previously is no longer accurate.
- Outdated Information: [Outdated Information]
- Updated Information: [Updated Information]
Please discard the outdated information and use the updated information instead.
Missing Attachment
Dear [Recipient Name],
We apologize for the oversight, but an attachment was missing from our previous email.
We have attached the missing file to this email.
Please accept our apologies for any inconvenience this may have caused.
What is an Erratum Email?
An erratum email corrects an error in a previously published document or communication.
It provides updated or corrected information on the specific error that was discovered.
Cheers, readers! I’m signing off for now, but be sure to drop by again for more email-writing tips and tricks. Until then, keep those draft folders organized and those errata notices polished!