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Sick Leave Letter Structure
A sick leave request letter should clearly and concisely convey your request to take time off due to illness or medical reasons. Here’s a recommended structure to follow:
1. Header
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- Your Name
- Your Address
- City, Postal Code
- Email Address
- Phone Number
- Date
2. Recipient Address
- Manager’s Name
- Manager’s Title
- Company Name
- Company Address
3. Opening Salutation
- "Dear [Manager’s Name],"
4. Introduction
- State your purpose for writing: "I am writing to request a sick leave from work."
- Specify the dates you intend to be absent.
5. Reason for Absence
- Briefly explain the reason for your absence, such as illness, injury, or medical procedure.
- If possible, provide a doctor’s note or other documentation to support your request.
6. Contact Information
- Provide your contact information while you are away, such as phone number or email address.
- Indicate if you will be available for updates or communication during your absence.
7. Return Date
- State the expected date of your return to work.
8. Length of Requested Leave
- If your leave exceeds a specific period (e.g., 3 days), consider providing a table to illustrate the requested days:
| Date | Day |
|---|---|
| March 8, 2023 | Wednesday |
| March 9, 2023 | Thursday |
| March 10, 2023 | Friday |
9. Closing Salutation
- "Sincerely,"
- "Best regards,"
10. Signature
- Sign your name in ink.
- If sending electronically, type your name.
7 Sick Leave Request Letter Samples
Example 1: Urgent Health Issue
Dear [Manager’s Name],
I am writing to request a sick leave for today, [Date], due to an urgent health issue that has rendered me unable to attend work. I experienced sudden onset of severe pain and fever this morning, and after consulting with my doctor, I was advised to rest and undergo treatment immediately.
I understand the urgency of my responsibilities, but my health takes precedence at this time. I apologize for any inconvenience this may cause and will keep you updated on my recovery.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 2: Contagious Illness
Dear [Manager’s Name],
I am writing to inform you that I will be taking a sick leave from [Start Date] to [End Date] due to a contagious illness. I have tested positive for [Illness Name] and am experiencing mild symptoms.
To protect my colleagues and prevent the spread of the virus, I have been advised by my doctor to isolate at home until I am cleared to return to work.
I will be checking my emails and voicemail regularly for any urgent updates. In the meantime, please do not hesitate to contact [Colleague’s Name] for assistance with my responsibilities.
Thank you for your support.
Sincerely,
[Your Name]
Example 3: Childcare Emergency
Dear [Manager’s Name],
I am writing to request a sick leave for today, [Date], due to an emergency with my child. My childcare provider had to cancel at the last minute due to unforeseen circumstances, and I have no alternative arrangements at this time.
I have taken the following steps to manage the situation:
- Searched for a temporary childcare provider, but no one is available on such short notice.
- Reached out to family and friends, but everyone is either unavailable or already helping with other obligations.
I understand that this is an inconvenience, but I am responsible for the well-being of my child and have no other option but to take a day off today.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 4: Mental Health Day
Dear [Manager’s Name],
I am writing to request a sick leave for today, [Date], to address my mental health needs. I have been feeling overwhelmed and stressed lately, and I believe that taking a day off to focus on my well-being will be beneficial for both me and the team.
I plan to use this day to engage in activities that support my mental health, such as meditation, exercise, and spending time in nature. I am confident that I will return to work refreshed and better equipped to handle my responsibilities.
I understand that this request is out of the ordinary, but I believe it is important to prioritize my mental health in order to maintain my productivity and overall well-being.
Thank you for your support.
Sincerely,
[Your Name]
Example 5: Planned Medical Appointment
Dear [Manager’s Name],
I am writing to request a half-day sick leave on [Date] from [Start Time] to [End Time] for a planned medical appointment that I cannot reschedule.
The appointment is for [Procedure Name] and is essential for my overall health. I have already completed all the necessary preparations and have ensured that my colleagues will cover my responsibilities during my absence.
I plan to return to work later that afternoon and will be available to catch up on any missed work.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 6: Family Emergency
Dear [Manager’s Name],
I am writing to request an emergency sick leave effective immediately due to a family emergency.
My [Relationship to Family Member] has [Situation Description], and I need to be present to provide support and assistance.
I understand that my absence may cause some inconvenience, but I believe that family should be a priority in such situations.
I will keep you updated on the situation and provide documentation from [Source of Documentation] as soon as possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Example 7: Traffic Incident
Dear [Manager’s Name],
I am writing to inform you that I will be late for work today due to a traffic incident that occurred on my way to the office.
I was involved in a minor collision and, although I am uninjured, my car is currently being towed to a repair shop.
I am currently working with the police and insurance company to resolve the situation. I will update you as soon as I have a better estimate of when I can arrive at work.
In the meantime, please let me know if there is anything I can do from home to assist the team.
Thank you for your understanding.
Sincerely,
[Your Name]
What is a sick leave request letter?
A sick leave request letter is a formal communication sent by an employee to their employer, requesting time off work due to illness or a medical condition.
What should be included in a sick leave request letter?
A sick leave request letter typically includes the following information:
- The employee’s name and contact information
- The date of the request
- The start and end dates of the requested leave
- A brief explanation of the medical condition or illness
- A statement that the employee will provide a doctor’s note if required
How should a sick leave request letter be written?
A sick leave request letter should be written in a professional and respectful tone. It should be clear and concise, and it should provide all of the necessary information. The letter should be submitted to the employer as soon as possible after the employee becomes aware of their need for leave.
Well, that’s all there is to it! I hope this article has helped you craft a stellar sick leave request letter. Remember, the key is to be clear, concise, and professional. And always be sure to check your company’s policies regarding sick leave. Thanks for reading, and be sure to visit again soon for more tips and advice on writing effective letters and other professional communication.