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Submitting assignments via email is a common practice in various educational and professional settings. In this email, the sender (student or employee) sends the completed assignment to the receiver (teacher or supervisor). The subject line of the email typically includes the assignment name and due date. The body of the email should include a brief message, such as “Attached is the completed assignment for [assignment name]”. The attachment should be in a format that is compatible with the receiver’s software.
The Art of Submission Email Structure
Craft a compelling submission email that leaves a lasting impression. Here’s a foolproof guide to help you nail it:
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Begin with a Clear Subject Line:
- Summarize the purpose of your email in less than 50 characters.
- Use keywords that accurately describe the content.
Craft a Professional Salutation:
- Use the recipient’s name if possible.
- If unknown, opt for “Dear [Company/Organization Name].”
State Your Purpose Explicitly:
In the first paragraph, clearly state:
- The name of the assignment you’re submitting.
- The due date or submission deadline.
Include the Assignment:
- Attach the assignment file as specified in the submission instructions.
- Use a recognizable file name.
Provide Additional Details (Optional):
- Mention any specific requirements or expectations.
- Include relevant references or supporting materials.
Proofread and Send:
- Double-check for errors in grammar, spelling, and formatting.
- Preview the email before sending to ensure it looks professional.
| Element | Purpose | Tips |
|---|---|---|
| Subject Line | Introduce the email | Keep it concise and descriptive |
| Salutation | Address the recipient | Use the recipient’s name if possible |
| Purpose | State the reason for the email | Be clear and specific |
| Assignment | Attach the submission | Use a recognizable file name |
| Details | Provide additional information | Keep it concise and relevant |
| Proofreading | Check for errors | Preview the email before sending |
Email Assignment Submissions
Submission for Completion of HR Training
Hi [Recipient Name],
I am writing to submit my completed HR training assignments. I have attached the following documents:
- Performance Management Plan
- Compensation and Benefits Analysis
- Employee Relations Case Study
I am confident that I have effectively covered all the topics and met the learning objectives outlined in the training program.
Please let me know if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Submission for Performance Improvement Plan
Hi [Recipient Name],
I am writing to submit my Performance Improvement Plan (PIP) for your review.
I have diligently worked on this plan with my manager over the past few weeks and believe it outlines a clear and actionable path for me to improve my performance in the following areas:
- Communication
- Time Management
- Project Management
I am committed to following this plan and am confident that I will be able to meet the expectations set forth.
I am available to discuss the PIP further at your convenience.
Thank you for your support.
Sincerely,
[Your Name]
Submission for Leave Request
Hi [Recipient Name],
I am writing to request a leave of absence from [Start Date] to [End Date].
I will be using this time to [Reason for Leave]. I understand that my leave will be subject to the approval of the HR department.
I have completed all my pending tasks and have made arrangements for my colleagues to cover my responsibilities during my absence.
I will be available via email and phone during my leave if any urgent matters arise.
Thank you for considering my request.
Sincerely,
[Your Name]
Submission for Salary Negotiation
Hi [Recipient Name],
I am writing to request a salary negotiation based on my recent performance and contributions to the team.
Since joining the company [Date], I have consistently exceeded expectations in my role as [Your Role]. I have successfully completed the following projects:
- Led the implementation of a new customer relationship management (CRM) system, resulting in a 20% increase in sales revenue.
- Developed and executed a marketing campaign that generated over 500 new leads.
- Trained and mentored several new team members.
I believe my current salary of [Current Salary] is no longer commensurate with my contributions and the value I bring to the organization.
I am requesting a salary increase of [Percentage or Amount]. I am open to discussing this further at your convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Submission for Employee Engagement Survey
Hi [Recipient Name],
I am writing to submit my completed Employee Engagement Survey.
I took the time to thoughtfully answer each question and provide detailed feedback. I believe my responses will be valuable in helping the company identify areas for improvement and enhance employee morale.
I am available to discuss my survey responses further if needed.
Thank you for your efforts in creating a positive and engaging work environment.
Sincerely,
[Your Name]
Submission for Job Application
Hi [Recipient Name],
I am writing to submit my application for the [Job Title] position at [Company Name]. I have attached my resume and cover letter for your review.
I have over [Years] of experience in [Relevant Field] and have a proven track record of success in [Relevant Skills]. I am confident that I have the qualifications and skills necessary to excel in this role.
I am eager to learn more about the position and the company. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Submission for Internal Job Transfer
Hi [Recipient Name],
I am writing to submit my application for the [Job Title] position, which is currently open in the [Department Name] department.
I have been working at [Company Name] for the past [Years] years as a [Current Role]. During this time, I have consistently exceeded expectations and have taken on additional responsibilities.
I am confident that I have the skills and experience necessary to be successful in the [Job Title] role. I am eager to learn new skills and contribute to the success of the [Department Name] department.
I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
How to Properly Submit an Email From Gmail
What should be the content included in the subject line while sending a job application?
A clear and concise email subject line should include the position you are applying for, the company name, and your name. For example, "Application for Software Engineer position at Google from John Smith."
What is the ideal font size and style for formal emails?
The standard font size for formal emails is 12 points. The most suitable font styles are Arial, Calibri, Times New Roman, and Georgia. These fonts are professional, easy to read, and widely accepted.
What are the key elements of a professional email signature?
A professional email signature should include the sender’s name, job title, company name, contact information (phone number and email address), and website URL. It can also include social media links, but these are not required.
Alright folks, that’s about it for today’s email etiquette lesson! Don’t forget to put your best foot forward when submitting your assignments, and remember, it’s all about making your professors’ lives a little bit easier. Thanks for hanging out with me, and be sure to drop by again soon for more writing tips and tricks. Until next time, keep on rocking those assignments!