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How to Structure a Stellar Thank-You Email After an Internal Interview
Acing an internal interview is half the battle. The other half is crafting a polished thank-you email that leaves a lasting impression.
Structure Your Email:
1. Start with a Prompt and Engaging Salutation:
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- Use the hiring manager’s name.
- Mention the position you interviewed for.
2. Express Your Gratitude:
- Thank the hiring manager for their time and consideration.
- Be specific and genuine in your appreciation.
3. Highlight Key Points from the Interview:
- Briefly reiterate your interest in the position.
- Showcase your skills and experience relevant to the role.
4. Reiterate Your Enthusiasm:
- Express your excitement about the potential to join the team.
- Explain how your values align with the company and position.
5. Mention Next Steps (Optional):
- Inquire about the next steps in the interview process.
- Be polite and respectful of the hiring manager’s schedule.
6. Close with a Professional Tone:
- Thank the hiring manager again for their consideration.
- Use a closing like “Sincerely” or “Best regards.”
| Sample Email Structure | Example |
|---|---|
| Salutation: | “Dear [Hiring Manager Name], |
| Expression of Gratitude: | “Thank you for taking the time to interview me for the [Position Name] position. |
| Highlighting Key Points: | “During the interview, I was particularly impressed by the company’s commitment to [specific aspect discussed]. I believe my skills in [relevant skills] would be a valuable asset to the team. |
| Reiterating Enthusiasm: | “I am genuinely excited about the prospect of contributing to the ongoing success of [Company Name]. |
| Next Steps (Optional): | “If you have any additional questions for me, please let me know. I am available at your convenience for a follow-up discussion. |
Thank You Email Templates After Internal Interview
“Thank You for Your Candidacy”
Dear [Candidate Name],
Thank you for taking the time to interview with us yesterday for the [Position Name] position. We were impressed with your experience and enthusiasm for the role.
While we were not able to select you for this position at this time, we thoroughly enjoyed our conversation and believe you would be a valuable asset to any organization. We will keep your resume on file and reach out if a suitable opportunity becomes available in the future.
We wish you all the best in your job search. Thank you again for your interest in [Company Name].
“Thank You for Your Valuable Time”
Dear [Candidate Name],
We wanted to express our sincere gratitude for your time and interest in the [Position Name] position. We were very impressed with your skills and experience, and it was a pleasure to learn more about your qualifications.
After careful consideration, we have decided to move forward with other candidates who have a slightly more specific match for the requirements of this role. However, we highly value your application and would like to add you to our talent pool for future openings.
Thank you for your time and effort throughout the interview process. We wish you the best of luck in your job search.
“Thank You for Your Positive Attitude”
Dear [Candidate Name],
Thank you again for your recent interview for the [Position Name] position. We were very appreciative of your positive attitude and enthusiasm throughout the process.
While we were not able to offer you the position at this time due to [reason], we wanted to commend you for your strong performance. Your professionalism and genuine interest in our company made a lasting impression on us.
We would like to keep your application on file should any other suitable opportunities arise in the future. In the meantime, we wish you all the best in your job search.
“Thank You for Your Flexibility”
Dear [Candidate Name],
We would like to extend our sincere appreciation for your willingness to interview for the [Position Name] position with [Company Name].
We understand that you were unable to attend the scheduled interview due to [reason]. We appreciate your flexibility in accommodating our request for a rescheduled time. Your commitment to the process is commendable.
After careful consideration, we have decided to move forward with other candidates who were able to meet the immediate needs of this role. However, we believe you would be a valuable asset to our team and will keep your application on file for future opportunities.
“Thank You for Your Excellent Communication”
Dear [Candidate Name],
We want to express our appreciation for the excellent communication skills you demonstrated during your recent interview for the [Position Name] position.
Your ability to articulate your thoughts, ask thoughtful questions, and convey your experience with clarity was impressive. We believe that these skills would be a valuable addition to our team.
While we were not able to select you for this particular role at this time, we would like to keep your resume on file and consider you for future openings that may be a better fit for your qualifications.
“Thank You for Your Feedback”
Dear [Candidate Name],
We would like to thank you for your valuable feedback during your recent interview for the [Position Name] position. Your insights were insightful and provided us with a fresh perspective on the role and our company.
While we were not able to offer you the position at this time, we value your contributions and will take your feedback into consideration as we continue to improve our hiring process.
“Thank You for Your Interest in Joining Our Team”
Dear [Candidate Name],
Thank you for your recent interview for the [Position Name] position. We were impressed with your experience and enthusiasm for the role, and we appreciate your interest in joining our team.
After careful consideration, we have decided to move forward with other candidates who have a slightly closer match for the specific requirements of this role. However, we were highly impressed with your qualifications and would like to keep your resume on file for future openings that may be a better fit.
What should you do if you’re not sure what to say in a thank you email after an internal interview?
When writing a thank you email after an internal interview, it is important to be professional and concise. You should start the email by thanking the interviewer for their time and consideration. Then, you should briefly reiterate your interest in the position and highlight your key skills and qualifications. Finally, you should express your appreciation for the opportunity to interview and let the interviewer know that you are looking forward to hearing from them soon.
What is the purpose of a thank you email after an internal interview?
The purpose of a thank you email after an internal interview is to express your appreciation for the interviewer’s time and consideration. It is also an opportunity to reiterate your interest in the position and highlight your key skills and qualifications. A well-written thank you email can help you stand out from other candidates and increase your chances of getting the job.
What are some tips for writing a strong thank you email after an internal interview?
Here are some tips for writing a strong thank you email after an internal interview:
- Keep it brief and to the point.
- Thank the interviewer for their time and consideration.
- Reiterate your interest in the position.
- Highlight your key skills and qualifications.
- Express your appreciation for the opportunity to interview.
- Let the interviewer know that you are looking forward to hearing from them soon.
And that’s about it! Thanks for hanging with me while we navigated the world of post-interview thank-you emails. Keep in mind that the tips I shared are just guidelines, not hard and fast rules. Tailor your email to your own personality and the specific interview you had. As always, feel free to drop by again for more career advice and insights. Take care and keep crushing those interviews!