Source sachekimi.com
Customers, clients, buyers, and prospects are all interested in receiving quotations as quickly as possible. They want to know how much a product or service will cost so they can make an informed decision about whether or not to purchase it. The speed at which a business can send quotations can have a significant impact on its sales.
Best Structure for “We Will Send the Quotation as Soon as Possible”
When drafting a response email conveying that a quotation will be sent shortly, consider the following structure for optimal clarity and professionalism:
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1. Salutation
Begin your response with a friendly salutation:
- Dear [Recipient’s Name],
- Hello [Recipient’s Name],
- Hi [Recipient’s Name],
2. Acknowledgement and Gratitude
Start by acknowledging the customer’s inquiry and expressing gratitude for their interest:
- Thank you for reaching out regarding [Project or Service].
- We appreciate your interest in our [Company Name].
3. Quotation Delivery Timeline
Clearly state that a quotation will be sent as soon as possible:
- We will send you a detailed quotation as soon as possible.
- You can expect to receive a quotation within [Timeline].
4. Additional Information (Optional)
If necessary, provide additional information to set expectations or offer alternatives:
- Please note that our quotations are valid for [Validity Period].
- We have received several inquiries and are working to fulfill them as quickly as we can.
- If you have any urgent questions, please contact us at [Contact Information].
5. Closing
End with a polite closing and reiterate your availability for further assistance:
- Thank you for your understanding.
- If you have any further questions, please don’t hesitate to ask.
6. Signature
Include your name, title, and any necessary contact information:
[Your Name]
[Your Title]
[Company Name]
We Will Send You the Quotation as Soon as Possible
Unexpected Circumstances
We apologize for the delay in sending the quotation. We have been experiencing some unexpected circumstances that have prevented us from getting it to you sooner. We are working hard to resolve the situation and will send it to you as soon as possible.
Technical Difficulties
We apologize for the delay in sending the quotation. We are currently experiencing technical difficulties that have prevented us from generating the quotation. We are working to resolve the issue as soon as possible. Once it is resolved, we will send the quotation to you immediately.
High Volume of Requests
We apologize for the delay in sending the quotation. We have been experiencing a high volume of requests and are working hard to fulfill them. We appreciate your patience and understanding.
Missing Information
We apologize for the delay in sending the quotation. We have not yet received all of the necessary information from you. We need the following information before we can generate the quotation:
- Name of your business
- Contact person
- Email address
- Phone number
- Description of the products or services you need
Please provide the missing information at your earliest convenience and we will send you the quotation as soon as possible.
Quote is Under Review
We apologize for the delay in sending the quotation. The quotation is currently under review by our management team. We will send you the quotation as soon as it is approved.
Revision Request
We apologize for the delay in sending the quotation. We received your request to revise the quotation. We are working on the revisions and will send you the updated quotation as soon as possible.
Pending Payment
We apologize for the delay in sending the quotation. The quotation you requested requires a payment before it can be sent to you. We have sent an invoice to the email address on file. Once payment is received, we will process the quotation and send it to you immediately.
What does “we will send the quotation as soon as possible” mean?
The subject is “we”.
The predicate is “will send the quotation as soon as possible”.
The object is “the quotation”.
The adverbial phrase is “as soon as possible”.
The meaning of the sentence is that the speaker will send the quotation to the recipient as soon as they are able to.
What does “we will arrange a time to meet” mean?
The subject is “we”.
The predicate is “will arrange a time to meet”.
The object is “a time to meet”.
The meaning of the sentence is that the speaker will schedule a time to meet with the recipient.
What does “we will get back to you shortly” mean?
The subject is “we”.
The predicate is “will get back to you shortly”.
The object is “you”.
The adverbial phrase is “shortly”.
The meaning of the sentence is that the speaker will contact the recipient again soon.
Alright folks, we’ll get that quote right out to you. In the meantime, take a look around our site. There’s a whole lot more to explore. Thanks for taking the time to read, and we hope you’ll stop by again soon.