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The management has been receiving requests from employees to extend their work-from-home (WFH) arrangements. Employees have cited a variety of reasons for seeking an extension, including childcare responsibilities, health concerns, and personal preferences. The HR department is currently reviewing these requests and will be making a decision soon. The factors that will be considered in the decision-making process include the employee’s performance, the company’s business needs, and the availability of office space.
The Perfect Structure for a WFH Extension Request Email
When crafting an email requesting a WFH extension, it’s crucial to present your case clearly and effectively. Here’s the ideal structure to follow:
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1. Subject Line
* Keep it concise and descriptive, e.g., “WFH Extension Request: [Start Date] to [End Date]”
2. Opening Paragraph
- Start with a polite greeting, e.g., “Dear [Manager’s Name]”
- State your purpose clearly: “I am writing to request an extension of my work-from-home arrangement.”
3. Reasons for Extension
- Provide specific reasons for needing an extension, e.g., ongoing childcare arrangements or health concerns.
- Use clear and concise language, explaining how the extension will enable you to continue working productively.
4. Benefits to the Company
Highlight how the extension will benefit the company, such as:
- Increased productivity due to a familiar and comfortable work environment
- Cost savings on office overhead
5. Offer for Flexibility
Show your willingness to be flexible, e.g., by offering to come into the office on specific days or hours if needed.
6. Request for Confirmation
- Request a confirmation of your extension, e.g., “I would appreciate your approval by [date] so that I can make necessary arrangements.”
- Thank the manager for their consideration.
7. Table: Proposed Work Schedule (Optional)
If necessary, include a table outlining your proposed work schedule during the extension period:
| Day | Start Time | End Time |
|---|---|---|
| Monday | 9:00 AM | 5:00 PM |
| Tuesday | 9:00 AM | 5:00 PM |
| Wednesday | 10:00 AM | 6:00 PM |
| Thursday | 9:00 AM | 5:00 PM |
| Friday | 9:00 AM | 5:00 PM |
7 Sample WFH Extension Emails for Various Reasons
Extension Due to Personal Emergency
Dear [Manager’s Name],
I am writing to request a one-week extension for my work-from-home (WFH) period. Unfortunately, I have recently experienced a personal emergency that requires my immediate attention and prevents me from effectively performing my job duties.
I understand the importance of my responsibilities and am committed to catching up on any missed work upon my return. I have already taken steps to delegate urgent tasks to my team and will continue to monitor emails for any critical updates.
Extension for Childcare Responsibilities
Dear [Manager’s Name],
I would like to request a two-week extension of my current WFH arrangement. My childcare provider has had an unexpected family emergency and is unable to provide care for my young child during the next two weeks.
I am committed to maintaining a high standard of productivity during this time. I have established a dedicated workspace at home where I can minimize distractions and have already adjusted my schedule to ensure that I can attend all essential meetings virtually.
Extension for Health Reasons
Dear [Manager’s Name],
I am writing to request a four-week extension for my work-from-home period. I have recently been diagnosed with a non-contagious health condition that requires a period of rest and recovery.
I have already discussed this with my doctor, who has provided me with a medical note that confirms my diagnosis and recommends that I take time off to focus on my recovery. I am confident that I will be fully recovered by the end of the extension period and ready to return to work in a productive capacity.
Extension for Family Caregiving Responsibilities
Dear [Manager’s Name],
I am writing to request a three-week extension of my WFH period. My spouse is currently recovering from surgery and requires my assistance with daily tasks and caregiving responsibilities.
I have already made arrangements to cover essential work during this time. I will be available for virtual meetings and can be reached via email or phone for any urgent matters. I am committed to balancing my work and family responsibilities effectively and ensuring that my work performance is not compromised.
Extension for Travel
Dear [Manager’s Name],
I am requesting a one-month extension of my WFH period. I am planning a trip to visit my aging parents and assist them with some home repairs and other tasks.
I have already completed all pending assignments and have delegated ongoing responsibilities to my team. I will have my laptop and phone with me and will continue to participate in virtual meetings as scheduled. I am confident that I can effectively manage my work from a remote location and will be available for any urgent matters.
Extension for Educational Development
Dear [Manager’s Name],
I am writing to request a two-week extension of my WFH period. I have been accepted into a part-time online course that aligns with my career goals and requires my full attention during the next two weeks.
I have already completed all critical tasks and have made arrangements for my team to cover my responsibilities while I am away. I will be available for consultations and check-ins as needed and will return to work fully refreshed and equipped with new skills and knowledge.
Extension for Business Trip
Dear [Manager’s Name],
I am requesting an extension of my WFH period for the duration of my business trip. I will be traveling to [city] from [start date] to [end date] to attend an important industry conference and meet with potential clients.
I have already scheduled virtual meetings with my team and have delegated tasks accordingly. I will be carrying my laptop and phone with me and will be available for any urgent matters. I am confident that I can effectively manage my work remotely and contribute to the success of the trip.
What is a WFH Extension Request Email?
A WFH extension request email is a formal request sent to an employer asking for an extension on the current work-from-home arrangement. It typically outlines the reasons for the request, the proposed extension period, and any supporting documentation or information.
What Should Be Included in a WFH Extension Request Email?
Subject: Request for WFH Extension
Body:
Dear [Manager’s Name],
I am writing to request an extension of my current work-from-home arrangement. My current end date is [current end date], and I would like to extend it until [proposed end date].
My reasons for requesting this extension include:
- [Reason 1]
- [Reason 2]
- [Reason 3]
I have attached supporting documentation that provides further details on my situation.
During the extension period, I will continue to perform my job duties effectively and meet all expectations. I have a dedicated workspace and the necessary equipment to work from home. I am also committed to maintaining regular communication with my team and manager.
I understand that the decision to extend my WFH arrangement ultimately lies with you. I appreciate your consideration of my request and look forward to hearing from you soon.
Sincerely,
[Your Name]
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